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File #: R-2020-085    Version: 1 Name: Zimy Electronics
Type: Resolution Status: Passed
File created: 2/25/2020 In control: Department of Public Works
On agenda: 4/22/2020 Final action: 4/22/2020
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Blanket Purchase Order With Zimy Electronics, Inc. For The Required Purchase, Installation, Repair, Maintenance And Monitoring Services Of The Citywide Fire Alarm, Burglar Alarm And Access Control Systems For An Estimated Annual Expenditure Of $190,000.00 Based Upon Section 38.40(C)(8) Of The City's Purchasing Ordinance (Best Interest).
Attachments: 1. REV RESO Zimy Electronics Reso.pdf, 2. Draft Blanket Purchase Order PA600229 3.17.20.pdf, 3. Zimy Electronic Maintenance Proposal.pdf, 4. R-2017-372 Zimy.pdf, 5. R-2018-375 Zimy.pdf, 6. TermSheetBPOZimyBestInterest,doc.pdf
Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Blanket Purchase Order With Zimy Electronics, Inc. For The Required Purchase, Installation, Repair, Maintenance And Monitoring Services Of The Citywide Fire Alarm, Burglar Alarm And Access Control Systems For An Estimated Annual Expenditure Of $190,000.00 Based Upon Section 38.40(C)(8) Of The City's Purchasing Ordinance (Best Interest).

Strategic Plan Focus
Public Safety

Body

Staff Recommends: The Approval of the Attached Resolution.

Explanation:
The City's access control system is manufactured by Identicard Systems. In 2003, the Department of Public Works along with City staff, identified Zimy Electronic, Inc. ("Zimy") as the sole and exclusive authorized Identicard Access Control Systems sales and service provider for the City's regional area to provide various required security system maintenance and monitoring services.

In 2009, Zimy upgraded the security and monitoring system and is familiar with the location of all control panels and card readers, which include burglar and fire alarm systems, as part of the overall Citywide security system. In addition, as a major factor of security, is confidentiality and safety. The City's continued use of one vendor for its security projects reduces familiarity and avoid giving multiple vendors and persons access to facility I.P. addresses, passwords and alarm access codes

The Departments of Public Works, Public Utilities, and Fire Rescue & Beach Safety require an agreement with a qualified and authorized vendor to provide the maintenance and monitoring of security systems (burglar, fire and access control) Citywide and have requested and received a written quotation from Zimy to establish unit and hourly pricing for these services.

Resolutions R-2017-372 and R-2018-375 were approved for one year under the "best interest" exemption pursuant to Section 38.40(C)(8) of t...

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