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File #: R-2015-285    Version: 1 Name: Greyson
Type: Resolution Status: Passed
File created: 8/28/2015 In control: Department of Information Technology
On agenda: 9/16/2015 Final action: 9/16/2015
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Cancel Bid Number F-4471-15-JE; And Further Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Greyson Communications, Inc. D/B/A Greyson Technologies And The City Hollywood For The Purchase And Delivery Of Sixteen (16) Cisco Networks Switches And Related Equipment In An Amount Not To Exceed $136,863.40.
Attachments: 1. Res Greyson-Cisco Switches.pdf, 2. Greyson PO.pdf, 3. Greyson Backup.pdf, 4. terswchs.pdf, 5. BIS 15270.pdf
Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Cancel Bid Number F-4471-15-JE; And Further Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Greyson Communications, Inc. D/B/A Greyson Technologies And The City Hollywood For The Purchase And Delivery Of Sixteen (16) Cisco Networks Switches And Related Equipment In An Amount Not To Exceed $136,863.40.

Body

Staff Recommends: Approval of the Attached Resolution.


Explanation:
The Department of Information Technology (IT) desires a firm to provide Cisco network switches and related equipment for in-line power and network security for the Cisco phones which are part of the Unified Communication (telephone) project.

On July 24, 2015, the City issued Bid Number F-4471-15-JE for the purchase and delivery of sixteen (16) Cisco network switches, which resulted in seventeen (17) responses.

After all bids were received and evaluated it was realized the bid specifications did not include a key component, listing that all vendors were to be Cisco Authorized Resellers, thus, the Director of Information Technology requested the cancellation of the bid and to seek alternate contracts via consortium groups, due to time constraints of the project.

Multiple quotes were obtained through other consortium contracts, whereby, the requested Cisco network switches are available from Greyson Technologies of Fort Lauderdale, Florida who is listed as a Cisco Authorized Reseller pursuant to the State of Utah Bid Number JP14001 and JP14001-1 via the Western States Contracting Alliance (WSCA) together with the National Association of Sate Procurement Officials (NASPO) Contract Number AR233(14-19), and Greyson Technologies has agreed to provide the said products to the City under similar pricing, terms and conditions.

Section 38.40(C)(5) of the City's Purchasing Code allows the Director to procure, without fol...

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