Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Cancel Bid Number F-4471-15-JE; And Further Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Greyson Communications, Inc. D/B/A Greyson Technologies And The City Hollywood For The Purchase And Delivery Of Sixteen (16) Cisco Networks Switches And Related Equipment In An Amount Not To Exceed $136,863.40.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Information Technology (IT) desires a firm to provide Cisco network switches and related equipment for in-line power and network security for the Cisco phones which are part of the Unified Communication (telephone) project.
On July 24, 2015, the City issued Bid Number F-4471-15-JE for the purchase and delivery of sixteen (16) Cisco network switches, which resulted in seventeen (17) responses.
After all bids were received and evaluated it was realized the bid specifications did not include a key component, listing that all vendors were to be Cisco Authorized Resellers, thus, the Director of Information Technology requested the cancellation of the bid and to seek alternate contracts via consortium groups, due to time constraints of the project.
Multiple quotes were obtained through other consortium contracts, whereby, the requested Cisco network switches are available from Greyson Technologies of Fort Lauderdale, Florida who is listed as a Cisco Authorized Reseller pursuant to the State of Utah Bid Number JP14001 and JP14001-1 via the Western States Contracting Alliance (WSCA) together with the National Association of Sate Procurement Officials (NASPO) Contract Number AR233(14-19), and Greyson Technologies has agreed to provide the said products to the City under similar pricing, terms and conditions.
Section 38.40(C)(5) of the City’s Purchasing Code allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government.
Or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Procurement Services Division together with IT evaluated all quotes received and Greyson Technologies submitted the overall lowest cost for the Cisco Network Switches.
The Director of Information Technology and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached purchase order to Greyson Technologies for the purchase and delivery of sixteen (16) Cisco network switches and related equipment in an amount not to exceed of $136,863.40.
Funding has been appropriated in the FY15 Budget in the Information Technology’s Computer Hardware (>500) Account Number 57.1345.00000.590.006441.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Raheem Seecharan, Director, Information Technology
Matthew Lalla, Director, Financial Services
Joel Wasserman, Director, Procurement Services