Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Innovative Equipment Services 2 LLC, D/B/A Case Power & Equipment Of Florida, For The Purchase Of A Case 590SN Backhoe Loader, Two-Case Track Loaders TV370, And Two-Case 621G Wheel Loaders For A One Time Purchase In An Amount Not To Exceed $841,121.82 Based Upon Sourcewell Contract #032119-CNH In Accordance With Section 38.41(C)(5) Of The Procurement Code (Piggyback).
Strategic Plan Focus
Quality of Life & Strong Neighborhoods
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
On March 22, 2019, the desired equipment was competitively bid by Sourcewell pursuant to RFP #032119, and the current term of the contract is from May 13, 2019, through May 13, 2023, for construction equipment with related accessories, attachments, and supplies. Sourcewell subsequently entered into an agreement with Innovative Equipment Services 2 LLC d/b/a Case Power and Equipment of Florida for these five pieces of equipment.
On May 10, 2019, Sourcewell awarded the bid to Innovative Equipment Services 2 LLC, d/b/a Case Power and Equipment of Florida, which is a subsidiary of CNH Industrial America LLC, and Innovative Equipment Services 2 LLC, d/b/a Case Power and Equipment of Florida have agreed to extend to the City of Hollywood the same pricing under the terms and conditions set forth in the Sourcewell Bid and contract. The 2019 Piggyback contract was from May 13, 2019, through May 13, 2023, with a fifth-year renewal option at Sourcewell’s discretion.
The Department of Public Works has the responsibility to maintain the City through keeping the beach clean, eliminating seaweed, debris removal, setting up and breaking down of various events, clearing city streets and property, as well as in emergency situations such as hurricane preparations and clean up. The City’s current situation is in dire need of heavy equipment to replace the outdated equipment which is past its useful life.
The Director of Public Works and the Director of the Office of Procurement and Contract Compliance recommend that the City Commission authorize the appropriate City officials to execute an agreement with Innovative Equipment Services 2 LLC, d/b/a Case Power and Equipment of Florida, for the purchase of the five pieces of equipment including a Case 590SN backhoe loader, two-Case track loaders TV370, and two-Case 621G wheel loaders for the maintenance and upkeep of the City’s beach, streets and overall properties from May 13, 2019 through May 13, 2023 subject to vendor acceptance, satisfactory performance and the determination that renewal will be in the best interest of the City, for an estimated annual expenditure of $841,121.82.
Fiscal Impact:
Funding for this purchase of heavy beach equipment was included in the amended FY 2023 Capital Improvement Plan and is available in account number 557.519901.51900.564520.000120.000.000.
Recommended for inclusion on the agenda by:
Annalie Holmes, Assistant Director, Dept. of Public Works
Joseph S. Kroll, Director, Dept. of Public Works
Gus Zambrano, Assistant City Manager for Sustainable Development