Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With AVI-SPL LLC For Audio/Visual Upgrades In City Hall Rooms 219 And 215, In An Amount Not To Exceed $325,000.00, In Accordance With Section 38.41(C)(9) Of The Procurement Code (Best Interest).
Strategic Plan Focus
Communications & Civic Engagement
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The City requires an agreement with a qualified firm to upgrade the audio/visual system and network that serves the equipment used in the recording, broadcast, streaming and video and audio conferencing of City Commission, CRA Board, emergency operations and other events/meetings held in Hollywood City Hall Room 219 (City Commission Chambers) and Room 215 (City Commission Meeting Room). The equipment is primarily managed by the Office of Communications, Marketing and Economic Development ("CMED"), with support from the Department of Information Technology, and a maintenance agreement with AVI-SPL.
Due to the City's existing contract with vendor AVI-SPL, CMED staff consulted with their engineers in an on-site assessment in 2022 with a follow up consultation in March 2023. The goal of the consultation was to gain a complete understanding of the options available to modernize the audio/visual and broadcast equipment in these two rooms, as well as the potential scope of work for a full-scale replacement. This assessment determined most of the existing equipment needs to be replaced due to age, changing specifications for broadcast technologies, maximized capacity with no other options for expansion, and the current lack of built-in options for the video conferencing needed for virtual and hybrid meetings. These deficiencies necessitate a system upgrade. Staff has also determined that due to the scale and complexity of a replacement project, a two-phased approach th...
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