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File #: R-2023-057    Version: 1 Name: FSA Loader Backhoe
Type: Resolution Status: Passed
File created: 2/1/2023 In control: Department of Public Utilities
On agenda: 3/1/2023 Final action: 3/1/2023
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue The Attached Purchase Order To Dobbs Equipment, LLC For Two 410P 4x4 Loader Backhoes In The Amount Of $353,997.00 Over A One-Year Period, Based On The Florida Sheriffs Association Bid FSA 20-EQU 18.0: Heavy Equipment In Accordance With Section 38.41(C)(5) Of The City's Procurement Code; Amending the Fiscal Year 2023 Capital Improvement Plan (Piggyback).
Attachments: 1. Reso FSA Loader Backhoe Piggyback 1-5-23rev.pdf, 2. Exhibit 1.pdf, 3. Exhibit 2.pdf, 4. Draft PO_300000006748571_PFY-2301432_0.pdf, 5. FSA Piggyback Request Form signed by Vin and Coy.pdf, 6. FSA Piggyback Checklist - Legistar.pdf, 7. FSA Contract.pdf, 8. Hollywood 23 410P Cab Ext Standard frt bkt no forks 11-11-22.pdf, 9. Hollywood 23 410P Cab Ext Standard frt bkt with C clamp forks 11-8-22.pdf, 10. COI Approved.pdf, 11. COI Approval Email.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue The Attached Purchase Order To Dobbs Equipment, LLC For Two 410P 4x4 Loader Backhoes In The Amount Of $353,997.00 Over A One-Year Period, Based On The Florida Sheriffs Association Bid FSA 20-EQU 18.0: Heavy Equipment In Accordance With Section 38.41(C)(5) Of The City’s Procurement Code; Amending the Fiscal Year 2023 Capital Improvement Plan (Piggyback).

 

Strategic Plan Focus

Infrastructure & Facilites

 

Body

 

Staff Recommends:  Approval of the attached Resolution.

 

Explanation:

The Department of Public Utilities (“Department”) desires to purchase two John Deere 410P 4x4 Loader Backhoes.

 

A competitive process for the 4x4 Loader Backhoes was performed by the Florida Sheriffs Association through Bid 20-EQU 18.0: Heavy Equipment on October 1, 2020, and awarded to Dobbs Equipment, LLC under FSA 20-EQU 18.0: Heavy Equipment.

 

The current term of FSA 20-EQU 18.0: Heavy Equipment is from October 1, 2020 through September 30, 2023, with an option to renew the contract for two additional one-year periods.

 

Dobbs Equipment, LLC has agreed to extend the to the City the same pricing under the terms and conditions set forth in FSA 20-EQU 18.0: Heavy Equipment. The period of performance during which the Loader Backhoes will be acquired is over a one-year period in the amount of $353,997.00.

 

The Department of Public Utilities Director recommends that the City Commission approve and authorize the appropriate City officials to issue the attached Purchase Order in an amount not to exceed $353,997.00, to Dobbs Equipment, LLC.

 

 

Fiscal Impact:

Funding in the amount of $170,000.00 for this Purchase Order, is available in the amended FY 2023 Capital Improvement Plan account numbers 441.409904.53600.564530.001620.000.000, and 443.419901.53800.564530.001619.000.000 and the remaining $183,997.00 will be made available as detailed in Exhibit 1 and 2 subject to the approval of this resolution.

 

 

Recommended for inclusion on the agenda by:

Vincent Morello, Director for Department of Public Utilities

Gus Zambrano, Assistant City Manager for Sustainable Development

 

Attachments:

•                     Resolution FSA Loader Backhoe Piggyback

•                     Piggyback Request Form signed

•                     Piggyback Checklist Form signed

•                     FSA Contract

•                     Dobbs Equipment Quote Loader Backhoe

•                     Dobbs Equipment Quote Loader Backhoe with forks

•                     Draft PO

•                     Dobbs Approved COI

•                     Dobbs Approved COI email

•                     Exhibit 1

•                     Exhibit 2