Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order With Huber Technology, Inc. For The Supply Of Bar Screen Repair Parts And Field Services In An Amount Not To Exceed $300,000.00 In Accordance With 38.41(C)(2) Of The City’s Procurement Code (“Sole Source”).
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
Tropical Storm Alex impacted South Florida on June 4, 2022 and caused serious flooding throughout Broward County. The Southern Regional Wastewater Treatment Plant (“SRWWTP”) received large inflows, which contained high volumes of solids and non-flushable waste, resulting in damage to the two bar screens.
The Department of Public Utilities (“Department”) evaluated the options for longer-term repairs and decided to repair the east bar screen and install hydraulic lift systems for both east and west bar screens, which will provide for rapid and flexible response to potential future heavy sewage inflow events.
The Department and the Chief Procurement Officer have determined that Huber Technology, Inc. (“Huber”) is a sole source supplier since they are the sole manufacturer of these patented bar screens. Department staff requested a proposal from Huber to provide parts and field services.
On December 6, 2022, the Office of Procurement Services posted a Notice to Sole Source Number NTSS-037-22 for the repair of bar screens and did not receive any timely inquiries or comments.
Section 38.41(C)(2) of the City’s Procurement Code exempts sole-source goods, supplies, materials, equipment, and services, such as unique, patented, or franchised goods, supplies, materials, equipment, or services, from the competitive bid requirements if the Chief Procurement Officer determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one source.
This agenda item seeks City Commission’s approval of the issuance of the attached Purchase Order with Huber for the supply of bar screen repair parts and field services in an amount not to exceed $300,000.00, which includes equipment purchase in the amount of $267,052.36 and field services fees based on hourly rates listed in the proposal.
It is estimated that the period to complete this work is 9 months after receipt of the executed Purchase Order.
Fiscal Impact
Funding for the attached Purchase Order was included in the amended FY 2023 Capital Improvement Plan and is available in account number 442.409903.53600.552240.000701.000.000.
Department of Public Utilities staff will manage this project. No additional staff is needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng “Jeff” Jiang, Assistant Director, Department of Public Utilities
Vin Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments:
• Resolution - Huber Tech Sole Source PO for Bar Screen Repair
• Draft PO - Huber Tech Sole Source PO for Bar Screen Repair
• Proposal - Huber Tech Sole Source PO for Bar Screen Repair
• Sole Source Justification Form - Huber Tech Sole Source PO for Bar Screen Repair
• Sole Source Letter - Huber Tech Sole Source PO for Bar Screen Repair
• COI - Huber Tech Sole Source PO for Bar Screen Repair