Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With The Stout Group, LLC. For Construction Services Related To Miscellaneous Drainage Improvements In The Amount Of $1,084,710.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) owns, operates and maintains stormwater facilities, including 10 stormwater pump stations, 75 major outfalls, 45 weir control structures, 69,000 linear feet trench drains and 128 miles of pipes and culverts. Improvements of drainage systems are needed in various areas throughout the City to address routine flooding conditions after regular rain events.
As part of this ongoing drainage repair and rehabilitation program, Department staff recommends installation of drainage systems on several streets throughout the City as shown on the attached project location maps numbered 1-3. The Department also recommends the implementation of the Swale Restoration Program throughout the City, see the project location maps numbered 4-8.
On May 11, 2021, Notice of Bid Availability for Bid-21-11047 was posted on the City’s website, advertised and sent to 3,217 firms and viewed by 82 vendors on Bidsync.com in accordance with Section 38.43 of the City’s Procurement Code. On June 10, 2021, BID-21-11047 was opened at 2:00 p.m. and resulted in Bids from the following firms:
NO. BIDDER BID TOTAL
1 The Stout Group, LLC $1,084,710.00
2 Hinterland Group, Inc. $1,169,210.00
3 RG Underground Engineering, Inc. $1,179,960.00
4 Southeastern Engineering Contractors, Inc. $1,233,619.00
5 Rock Power Paving, Inc. $1,597,810.00
The Department and the Division of Procurement Services staff evaluated the Bids for responsiveness and responsibility, and after evaluation, The Stout Group, LLC, was determined to be the lowest responsive and responsible bidder. On June 22, 2021, a Notice of Intent to Award was posted on the City’s website and on Bidsync.com, and resulted in no bid protests.
There is an allowance for undefined conditions in the amount of $500,000.00 and an allowance for permit and test fees in the amount of $30,000.00 included in the total contract price of $1,084,710.00. It is recommended that the Swale Restoration Program be implemented by utilization of the project allowance and based on unit price to regrade swales attained in the bid form.
This agenda item seeks approval of execution of the contract with The Stout Group, LLC, in the amount of $1,084,710.00 for the construction services related to Miscellaneous Drainage Improvements throughout the City on an as needed basis.
The estimated time to complete the construction services will be 365 days from the Notice to Proceed date. The contract with The Stout Group, LLC provides an initial term of one year, with two additional one-year renewal terms, at the option of the City and under the same terms and conditions.
Fiscal Impact
Funding for this project was included in the amended FY 2022 Capital Improvement Plan, and is available in account number 443.419901.53800. 531210.001431.000.000 and 443.419901.53800.563010.001431.000.000.
Department staff will manage this project. No additional staff is needed as a result of this project.
Recommended for inclusion on the agenda by:
Jeff (Feng) Jiang, Assistant Director, Department of Public Utilities
Vivek Galav, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments
• Resolution - Stout Group Miscellaneous Drainage Improvements
• Award Recommendation Letter - Stout Group Miscellaneous Drainage Improvements
• Bid Tabulation - Stout Group Miscellaneous Drainage Improvements
• Contract - Stout Group Miscellaneous Drainage Improvements
• PowerPoint Presentation - Stout Group Miscellaneous Drainage Improvements
• Project Location Map - Stout Group Miscellaneous Drainage Improvements
• Stout Group Bid Proposal - Stout Group Miscellaneous Drainage Improvements
• Hinterland Group Bid Proposal - Stout Group Miscellaneous Drainage Improvements
• RG Underground Eng. Bid Proposal - Stout Group Miscellaneous Drainage Improvements
• Southeastern Eng. Bid Proposal - Stout Group Miscellaneous Drainage Improvements
• Rock Power Paving, Inc. Bid Proposal - Stout Group Miscellaneous Drainage Improvements