Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Blanket Purchase Agreement To Allied Universal Corporation For The Delivery Of Sodium Hypochlorite In An Estimated Annual Amount Of $350,000.00, Based Upon The City Of Fort Lauderdale’s Cooperative Bid Number 12525-312 In Accordance With Section 38.47 Of The City’s Procurement Code (Cooperative Purchasing); Amending The Fiscal Year 2022 Operating Budget As Adopted And Approved By Resolution R-2021-244.
Strategic Plan Focus
Financial Management & Administration
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City of Hollywood’s Water Treatment Plant (“WTP”) is a 59.5 million gallons per day plant that not only provides high quality water to the residents of the City but also serves approximately 300 acres in the Town of Davie, and provides wholesale water to Broward County’s Water and Wastewater Services Districts 3A and 3B/C. In addition to retail and wholesale water services, the City has an emergency connection with the City of Dania Beach, which withdraws water from the City’s system to maintain its system pressure.
The City’s WTP requires weekly deliveries of sodium hypochlorite 12% for plant operations, which is used for the disinfection of potable drinking water produced by the WTP for consumption by Hollywood residents and businesses. The City had a contract with Allied Universal Corporation (“Allied”) for the delivery of sodium hypochlorite, which expired on October 2, 2021 and the vendor did not renew the contract due to market conditions. Subsequently, the City Manager signed a Memo (PU-21-21) to extend Allied’s BPA B003074 for 120 days from October 3, 2021 through January 31, 2022 to continue the delivery of sodium hypochlorite.
On August 23, 2021, the City of Fort Lauderdale, acting as the lead agency of the Southeast Florida Governmental Purchasing Cooperative Group, awarded its Bid Number 12525-312 for the purchase of sodium hypochlorite to Allied for an initial two-year Agreement that commences on September 1, 2021 and ends on August 31, 2023, with the option to renew for two additional one-year terms.
Section 38.47 of the City’s Procurement Code allows the Chief Procurement Officer to join with other governmental entities in cooperative purchasing plans when the best interest of the City is served. The Director of Public Utilities and the Chief Procurement Officer recommend that the City Commission approve and authorize the issuance of a Blanket Purchase Agreement to Allied for delivery of sodium hypochlorite in an estimated annual amount of $350,000.00.
Allied has agreed to provide the same services to the City under the same terms and conditions as outlined in City of Fort Lauderdale’s Cooperative Bid Number 12525-312.
The Director of Public Utilities and the Chief Procurement Officer recommend that the City Commission approve and authorize the issuance of a Blanket Purchase Agreement with Allied.
The Department of Public Utilities staff will manage this Work Order. No additional staff is needed as a result of this project.
Fiscal Impact:
The funding will be made available in the FY 2022 Operating Budget account number 442.400501.53600.552330.000000.000.000 after funding is allocated as detailed in Exhibit 1, and will be budgeted in subsequent fiscal years’ operating budget subject to the approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Vivek Galav, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments
• Resolution - RESO Allied Universal COOP
• Allied Univ Ft Laud Co-Op Agreement 12525-312
• Allied Universal Corp Cert of Insurance