Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Amending Resolution No. R-2021-104 To Authorize An Increase Of The Amount For Blanket Purchase Agreement With Original Impressions/Postal Center International; Amending the Fiscal Year 2022 Operating Budget As Adopted And Approved By Resolution R-2021-244.
Strategic Plan Focus
Financial Management & Administration
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
On May 19, 2021, the City Commission passed R-2021-104 awarding Original Impressions/Postal Center International (PCI) a blanket purchase agreement for various mailing services including daily and bulk mail services for the City in an estimated annual expense of $131,759.00.
Due to the emergency mailing notifications from our Building Division stemming from the Surfside condominium collapse, the Building Safety Inspection Notification letters to all the City buildings under the Agreement requires additional funding to complete the project.
It is the recommendation of the City Clerk, Procurement Services and the Building Department that the estimated annual expense be increased from $131,759.00 to $336,759.00, as the additional funding will cover the excess bulk mailing costs of the "Building Safety Inspection notification letters" (40-year and 50-year re-certification program) and future mail-out of "non-compliance notice of violation letters".
Office of the City Clerk, Records and Archives Division require an increase of the Agreement for PCI to provide extra bulk mailing services to our Building Department, as the term of the increase is $205,000.00 the first year, and $105,000.00 the next two years.
Fiscal Impact:
A portion of the funding for this Agreement is available in the FY 2022 budget in the City Clerk's Office Records and Archives Division budget account number 557.111002.51900.542010.00000.000.000 in the amount of $92,000.00, the Department of Financial Services, Treasury Divi...
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