Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute Agreements And A Blanket Purchase Order With AT&T Services, Inc. For Wired Communications Services For An Estimated Amount Of $550,000.00 For A Three Year Term.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The attached agreements with AT&T represent the voice calling features and Internet data services available throughout the City’s current complex wired telephony and communications infrastructure and any planned and potential future City projects.
In 2015, the City Commission adopted Resolution Number R-2015-030, authorizing the Information Technology Department to obtain wired communication circuits with AT&T.
On March 21, 2018, City Commission adopted Resolution Number R-2018-089 which authorized the renewal of the wired communication circuits agreement with AT&T for a three-year estimated amount of $910,000.
The services provided by AT&T include, but are not limited to analog business voice lines, long-distance calls, Session Initiated Protocol (SIP) trunks for outgoing and incoming external telephone calls, High Capacity DS1 Point to Point data connectivity, and AT&T’s Dedicated Internet (ADI) transport circuit which provides the City’s redundant backup data connection for internet services. Wireless is covered by a separate contract with AT&T Mobility requiring a future resolution in May 2021.
Due to the complexity and interconnectivity of the City’s communications infrastructure, migrating to another vendor's infrastructure would be problematic and result in extended downtime in the event of a failure while vendor responsibility was being determined and renewing with AT&T is in the City’s best interest.
As a result of the migration to newer technology (SIP) and the identification of a less expensive contract for various services, telecommunication infrastructure will be split between two AT&T providers, AT&T and Suncom. This separation will result in a reduction of the three year contractual amount directly with AT&T from $910,000.00 to $550,000.00. Additionally, the City will enter into an agreement with Suncom for a three year contract totaling $285,000.00. Collectively, this will result in an overall reduction of approximately $75,000.00 over a three year period, which in part is attributable to the City’s ongoing telecom audit facilitated by the Florida League of Cities. Since the annual Suncom amount will be under the threshold, this contract will be approved by the City Manager within his authority in accordance with the City’s Procurement Code.
Fiscal Impact:
Funding for the attached agreement and blanket purchase order has been appropriated and exists in account number 557.130101.51900.531170.000000.000.000
Recommended for inclusion on the agenda by:
Raheem Seecharan, Director, Information Technology
Adam Reichbach, Assistant City Manager for Finance & Administration