Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order To Alan Jay Automotive Management Inc., D/B/A Alan Jay Fleet Sales, For The Purchase Of Four Vehicles In The Amount Of $106,921.00, And Authorizing The Issuance Of A Purchase Order To Alan Jay Chevrolet For The Purchase Of 12 Vehicles In The Amount Of $392,392.00 Based Upon The Sourcewell (Formally Known As NJPA) Contract Number 2020-120716 NAF In Accordance With Section 38.41(C)(5) Of The City’s Procurement Code. (Piggyback).
Strategic Plan Focus
Quality of Life & Strong Neighborhoods
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Works, Fleet Management Division, on behalf of the various departments, requires the purchase of 16 new vehicles to replace a portion of those vehicles that have reached or surpassed their life expectancy and road worthiness by age, mileage and wear, and can no longer be relied upon to perform at required operational levels.
The following departments requesting new vehicles:
• Department of Public Utilities is requesting the purchase of nine vehicles: one 2022 Chevrolet Silverado 2500 Utility Body Truck 2WD (CC20903 1WT); six 2022 Chevrolet Silverado 2500 Pickup Trucks 2WD (CC20903 1WT); one 2021 Ford Transit T250 Cargo Van RWD, (R1C) and one 2021 Ford Transit Connect XL SWB Cargo Vans (S6E).
• Department of Parks, Recreation and Cultural Arts is requesting the purchase of three 2022 Chevrolet Silverado 2500 Pickup Trucks 2WD, (CC20903 1WT).
• Department of Information and Technology requesting the purchase of one 2021 Ford Transit Connect XL SWB Cargo Vans (S6E).
• Department of Public Works is specifically requesting the purchase of three vehicles: one 2022 Chevrolet Silverado 2500 Utility Body Truck 2WD (CC20903 1WT); one 2022 Chevrolet Silverado 2500 Pickup Trucks 2WD, (CC20903 1WT) and one 2021 Ford Transit Connect XL SWB Cargo Vans (S6E).
All vehicles were competitively bid through the Sourcewell Contract (a/k/a NJPA) pursuant to Bid Numbers #2021-120716 NAF for a term effective January 17, 2021 through January 17, 2022. Award was made to Alan Jay Automotive Management Inc. d/b/a Alan Jay Fleet Sales and Alan Jay Chevrolet as the lowest and best responsive bidder by specification, manufacturer and by zone. They have agreed to provide the 16 vehicles to the City, under the exact pricing, terms and conditions.
Fiscal Impact:
The funding for this purchase is available in the FY 2021 Operating Budget account numbers 557.519901.51900.564520.000122.000.000, 557.519901.51900.564520.000120.000.000, and 557.519901.51900.564520.000117.000.000.
Recommended for inclusion on the agenda by:
Annalie Holmes, Assistant Director, Department of Public Works
Peter Bieniek, Director, Department of Public Works
George R. Keller, Jr., CPPT, Deputy City Manager, Public Safety