Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Amending Resolution No. R-2019-089 Relating To A Lease Agreement With Enterprise FM Trust To Increase The Contract Amount From $87,904.20 To $132,742.46 In Order To Provide For Unanticipated Costs.
Strategic Plan Focus
Public Safety
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
On April 17, 2019, the City Commission passed an adopted Resolution No. R-2019-089 that approved and authorized the execution of a Master Lease Agreement with Enterprise FM Trust. In reviewing the original quote and current invoicing, it has come to the attention of City staff that certain unanticipated costs such as lease end return costs, excess mileage, DMV fees, possible recalls, damages and overages from the previous contract were not projected and included in the initial contract amount of $87,904.20, approved by Resolution No. R-2019-089.
In order to ensure that such unanticipated costs are properly funded, it is necessary to amend the original resolution to increase the contract amount from $87,904.20 to $132,742.46 to cover project costs as follows: (1) lease end return costs in the amount of $13,430.94; (2) excess mileage in the amount of $6,000.00; (3) DMV fees in the amount of $12,608.09; (4) possible recalls in the amount of $1,500.00; (5) damages in the amount of $7,500.00; and (6) vehicles overlapping from the previous contract in the amount of $3,799.23. Section 38.48(B)(2) (a) of the Procurement Code provides that where the sum of a change order exceeds 10% of the original contract amount the change must be approved by the City Commission.
Fiscal Impact:
Funding for this lease agreement is available in the FY2021 Operating Budget account number 001.204105.52100.540050.000000.000.000.
Recommended for inclusion on the agenda by:
Chris O’Brien, Chief of Police
George R. Keller, Jr., CPPT, Deputy City Manager for Public Safety