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File #: PO-2020-08    Version: Name: Procurement Ordinance
Type: Ordinance Status: Passed
File created: 5/19/2020 In control: Regular City Commission Meeting
On agenda: 7/1/2020 Final action: 7/1/2020
Title: An Ordinance Of The City Of Hollywood, Florida, Repealing The Purchasing Ordinance, Which Consists Of Sections 38.35 Through 38.52 Of The Code Of Ordinances, Creating The Procurement Code, Also To Be Known As The Procurement Ordinance, Consisting Of New Sections 38.35 Through 38.53 Of The Code Of Ordinances That Will Govern The City's Purchase Of Goods, Supplies. Materials, Equipment and Services.
Attachments: 1. Memo for Procurement Ordinance July 1 2nd reading.pdf, 2. Ordinance for Adoption of new Procurement Code, 3. Procurement Code July 1 2020 Second Reading (Final).pdf, 4. Current Purchasing Code in Word.pdf
Title
An Ordinance Of The City Of Hollywood, Florida, Repealing The Purchasing Ordinance, Which Consists Of Sections 38.35 Through 38.52 Of The Code Of Ordinances, Creating The Procurement Code, Also To Be Known As The Procurement Ordinance, Consisting Of New Sections 38.35 Through 38.53 Of The Code Of Ordinances That Will Govern The City's Purchase Of Goods, Supplies. Materials, Equipment and Services.


Strategic Plan Focus
Financial Management & Administration


Body

Staff Recommends: Approval of the attached Ordinance.


Explanation:
This Ordinance is a comprehensive rewrite of the sections of the City Code dealing with procurement. One subsection of the Code was amended last in 2016, four subsections in 2015, and the rest of the subsections date from 2012 or earlier. This Ordinance updates the Code to reflect changes in municipal procurement in the years since those previous revisions and changes the structure from a decentralized to a centralized organization for procurement services.
Revisions to the current Code include:

* Adding language to clarify that only current contracts are eligible to be used when piggyback contract procurement is utilized. Although that has been the practice, there was no language specifying that piggyback contract procurement shall be limited to piggybacking on current contracts only; such language has been added.
* The Office of Procurement and Contract Services now is given jurisdiction over all City procurement. In the past, procurement jurisdiction was distributed among various agencies of the City; this Ordinance centralizes jurisdiction in the Office for improved consistency and standardization in procurement practices.
* Approval authority limits were spread throughout the Code previously; they are set forth together in one subsection in this Ordinance for improved clarity. Reflecting the growth of costs of procuring items and services, authority for the City Manager to approve and execute contracts and procure ...

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