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File #: R-2020-104    Version: 1 Name: Oracle Managed Services
Type: Resolution Status: Passed
File created: 4/27/2020 In control: Office of the City Manager
On agenda: 5/20/2020 Final action: 5/20/2020
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Blanket Purchase Order With Sierra-Cedar For Citywide Oracle Managed Services For An Initial Term of Two Years With Two One Year Renewals With An Estimated Annual Amount Not To Exceed $400,000.00; Approving An Amendment To The Fiscal Year 2020 Capital Improvement Program.
Attachments: 1. Oracle Managed Services RESO Updatated May13.pdf, 2. PA_300000006758576_PA600254_0-1 - Copy.pdf, 3. Exhibit A-Budget Amendment.pdf, 4. Packet_for_Bid_RFP-4626-20-PB.pdf, 5. Oral Presentation RFP 4626 20 PB.pdf, 6. Evaluation Summary.pdf, 7. Notice of Intent to Award.pdf, 8. teroraclemanagedservices
Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Blanket Purchase Order With Sierra-Cedar For Citywide Oracle Managed Services For An Initial Term of Two Years With Two One Year Renewals With An Estimated Annual Amount Not To Exceed $400,000.00; Approving An Amendment To The Fiscal Year 2020 Capital Improvement Program.


Strategic Plan Focus
Financial Management & Administration


Body

Staff Recommends: Approval of Resolution.


Explanation:
A City-wide Enterprise Resource Planning (ERP) effort was initiated in 2017. Since this time, the City implemented an Oracle solution as part of the initial five phases of this effort. It is imperative for the sustainability and continued enhancement of the system to engage a Managed Service Provider to provide necessary support and ongoing maintenance assistance.

RFP-4626-20-PB Oracle Managed Services Provider was posted in Bidsync on November 18, 2019 and closed on December 30, 2019.

Nine proposals were received from the following vendors: Sierra-Cedar; AAIS Global; Infolob; Remote DBA Experts, LLC; Ciber; High Street; CAI; Apps Associates; and Oracle America.

An evaluation committee consisting of representatives from Human Resources, Information Technology, Budget & Performance Management, Procurement Services, Financial Services, and the City Manager's Office evaluated each proposal on February 18, 2020 based on the following evaluation factors: Profile of Proposer, Proposers Qualifications, Project Understanding & Methodology, and Pricing.

The following short list of firms were invited to present oral presentations: Oracle America, Sierra-Cedar, High Street, and CAI.

Oral presentations were conducted on March 11, 2020 and at the conclusion of the oral presentations the ranking of the firms was:

1st Ranked Firm: Sierra-Cedar
2nd Ranked Firm: High Street
3rd Ranked Firm: Oracle America
4th Ra...

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