Hollywood FL banner
Share to Facebook Share to Twitter Bookmark and Share
File #: R-2020-024    Version: Name: Oracle's Community Development Suite
Type: Resolution Status: Passed
File created: 5/21/2019 In control: Department of Development Services
On agenda: 1/15/2020 Final action: 1/15/2020
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Amendment To The Existing AST Master Services Agreement And Related Ordering Documents For The Oracle Enterprise Resource Planning Software (Previously Approved By Resolution No. R-2017-265), In Order To Purchase An Oracle Community Development Suite Software To Replace Outdated Software For The Building Division In The Department Of Development Services In An Amount Not To Exceed $559,975.00 For The First Year; Declaring That It Is In The Best Interest Of The City To Waive Competitive Bidding Pursuant To Section 38.40(C)(8) Of The Purchasing Ordinance.
Attachments: 1. RESO for Oracle.pdf, 2. 2020: Amended MSA - SOW - Ordering Doc - Fees.pdf, 3. 2017 Master Services Agreement - Ordering Document.pdf, 4. TermSheetOracleAmendmentASTMSABestInterest.pdf, 5. BIS 20026.pdf
Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Amendment To The Existing AST Master Services Agreement And Related Ordering Documents For The Oracle Enterprise Resource Planning Software (Previously Approved By Resolution No. R-2017-265), In Order To Purchase An Oracle Community Development Suite Software To Replace Outdated Software For The Building Division In The Department Of Development Services In An Amount Not To Exceed $559,975.00 For The First Year; Declaring That It Is In The Best Interest Of The City To Waive Competitive Bidding Pursuant To Section 38.40(C)(8) Of The Purchasing Ordinance.


Body

Staff Recommends: Approval of the Attached Resolution.

Explanation:
In 2016, the City initiated a program to update all outdated software systems to End Duplication and Gain Efficiencies, (EDGE). The following year, in 2017, City Commission, (R-2017-265) authorized an Agreement with AST, LLC., based on a competitive bid, to implement an Oracle Enterprise Resource Planning, (ERP) system with modules for the City's Budget, Finance, Procurement and HR departments. This provided a foundational ERP system for the city to allow for future growth in other needed areas.

The contract with the City's vendor AST, LLC. has provisions for subcontracting additional goods and services. The City will be taking advantage of a unique opportunity, where the parent company Oracle, will be creating a custom solution for the City of Hollywood, which will also serve as a model and example for other cities and entities nationwide. This opportunity is known as Oracle's Early Adopter Program. In return for participating in this program the City will take advantage of deeply discounted service fees for the duration of the initial contract term of five years.

This new custom solution, known as Oracle's Community Development Suite, includes modules for Building, Planning and Code Enf...

Click here for full text