Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Series Of Consultant’s Authorizations To Proceed With Synalovski Romanik Saye LLC. To Provide Architectural Design Services For Interior Completion Of The Second Floor Of The City Hall Library In An Amount Not To Exceed $195,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
On September 8, 1999, the City Commission approved Resolution No. R-99-291, accepting City Hall Circle as the best site for a new Broward County Library. The City Commission subsequently approved Resolution No. 2001-387, approving an alternative to construct a single story library designed to accommodate a future second floor for municipal use at a cost of $487,080.00. The City and Broward County entered into an Interlocal Agreement for construction of new library with the capacity for future second floor expansion, on the NE quadrant of City Hall circle, as approved by Resolution No. R-2002-058.
On June 18, 2003, the City Commission approved Resolution No. R-2003-188, authorizing appropriate staff to negotiate and execute a second amendment to the Interlocal Agreement with Broward County to construct a second floor shell space for future municipal use and design and construct the structure to accommodate a future third and fourth floor above at a cost of $2,535,820.00. The second floor shell space of 30,000 SF has remained vacant since construction.
The City manages multiple buildings, facilities and other infrastructure requiring the expertise of professional architectural and engineering firms. The Department of Development Services regularly solicits for Architectural Services via a Request for Qualifications (“RFQ”) to create a pool of firms for Architectural Design Services. On May 1, 2019, the City Commission passed and adopted Resolution No. R-2019-102, which authorized the negotiation and execution of a three year contract to provide Continuing Services in a rotating as needed basis, which firms included Bermello Ajamil & Partners, Inc., Brooks and Scarpa, Cartaya and Associates, Kaller Architecture and Synalovski Romanik Saye LLC.
The Department of Development Services has been undergoing changes to improve efficiency and customer service, and is processing record number of building permits reflecting renewed investment in the City by residents, developers and business. To accommodate and further improve upon the customer service and operational efficiency of Development Services, Synalovski Romanik Saye LLC was asked to enter into negotiations with the City to provide Architecture Design services to complete the library 2nd floor as the Development Services Center. The plan is to create an open space employee work zone with centralized customer service area, and individual service counters for short one on one meetings and varied size nearby meetings rooms for larger groups available to all disciplines.
The total design fees relating to this project are $195,000.00, and the fees will be paid through a series of Authorizations to Proceed (“ATPs”) as each portion of the project progresses. Funding has been provided pursuant to Resolution No. R-20XX-XXX, and exists in account number 334.149901.51900.531210.000097.000.000.
Recommended for inclusion on the agenda by:
Luis A. Lopez, P.E., City Engineer
Shiv Newaldass, Director, Development Services
Gus Zambrano, Assistant City Manager/Sustainable Development