Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Issuance Of A Blanket Purchase Order With The Broward Sheriff’s Office For The Purchase Of Medical Supplies, Fire Equipment And Janitorial Supplies In The Estimated Amount Of $150,000.00.
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The Fire Rescue and Beach Safety Department requires an agreement for the supply and delivery of medical, fire equipment and janitorial supplies for use by the Fire Rescue personnel.
The provision of emergency services by the Department requires the purchase and maintenance of medical, fire equipment and janitorial supplies vital to its operation in accordance with the Department’s State of Florida Emergency Medical License.
The Broward County Sheriff’s Office (“BSO”) has established a program to allow governmental entities to purchase medical, fire equipment and janitorial supplies directly from the Sheriff at their cost without mark ups or handling fees.
BSO utilizes the same Florida Regional EMS protocols as our emergency service units and BSO supplies are delivered within 24 hours.
The medical, fire equipment and janitorial supplies are provided “as is” with all faults and BSO makes no representations or warranties regarding the fire and medical supplies.
BSO requires all governmental entities that desire to participate in this program to execute a release and waiver of liability form which is attached hereto and incorporated herein by reference.
The City’s Fire Rescue and Beach Safety Department desires to participate in such a program.
Section 38.40 (C) (8) of the City’s Purchasing Ordinance provides that purchases of, and contracts for, supplies or contractual services, when the City Commission declares by a five-sevenths affirmative vote that competitive bidding is not in the best interest of the City, are exempt from the competitive bidding process.
BSO has been supplying the Department with medical and janitorial supplies for many years.
Procurement staff submitted documentation to BSO for annual services and due to staff turn-over at BSO the documentation for continuance of services was delayed, thus, the Blanket Purchase Order is established for a one (1) year period with coverage from 10/19/2018 through 10/18/2019.
The Interim Fire Chief and the Director of Procurement & Contract Compliance recommend that the City Commission authorize the issuance of a Blanket Purchase Order with BSO in the approximate amount of $150,000.00 and the execution of the release and waiver of liability form.
Funding for the Blanket Purchase Order has been appropriated and exists in Account Numbers: 001.215101.52200.552320; 001.215101.52200.546310; 001.215101.52200.552310 and will be request in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Alexander Poli, Division Chief of Fire Administration
Rodolfo Jurado, Interim Fire Chief
George R. Keller, Jr., CPPT, Assistant City Manager of Public Safety