Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Negotiate And Execute An Agreement With The Highest Ranked Firm To Provide A Parking Access Revenue Control System In An Estimated Amount Of $672,600.44, And If Negotiations Are Not Successful, Authorizing The Appropriate City Officials To Negotiate And Execute An Agreement With The Next Highest Ranked Firm(s) Until An Agreement Is Reached.
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Parking Access Revenue Control (“PARC”) systems at the Van Buren and Radius garages are the systems used for access and egress to the garages via tickets or access cards by transient customers, business accounts and condominium owners. These systems have served beyond their useful life with frequent breakdowns, difficulty procuring replacement parts and possible security issues.
On September 20, 2018 and in accordance with Section 38.42(A)(1) of the City’s Purchasing Ordinance, a Notice of Bid Availability for RFP-4596-18-JE was posted on the City’s website and on Bidsync. Three firms submitted proposals:
¨ Amano McGann
¨ Flash Parking
¨ Pinnacle Parking Systems, LLC
The criteria used in evaluating the proposals included: Fitness for the intended use, Quality of materials/services, Ability to provide the services, Capacity to perform the contract, Price, References, Ability to provide future maintenance/service and Local Preference.
The proposals were evaluated by three (3) committee members consisting of Hollywood’s Parking Administrator, Miami Parking Authority’s Director of Operations, and Delray Beach’s Chief Parking Administrator.
After the proposals were evaluated, the Evaluation Committee requested oral interviews from the firms. After the oral interviews, scores were compiled with the lowest score representing the highest ranking:
1. Pinnacle Parking Systems, LLC. 4.0
2. Amano McGann 7.0
3. Flash Parking 7.0
The Director of Development Services and the Director of the Procurement and Contract Compliance recommends that the City Commission approve and authorize the negotiation and execution of an agreement with the highest ranked firm, Pinnacle Parking Systems, LLC., to provide a PARC System in the Van Buren and Radius Parking Garages, in an estimated amount of $672,600.44.
Replacement of the systems has been scheduled in the Capital Improvements Program. A portion of the funding in the amount of $400,000.00 has been provided pursuant to Resolution No. R-2018-311, which continued the appropriation for previously approved capital projects from FY 2018 to FY 2019 and is available in account number 446.159901.54500.564530.000218.000.000. The remainder of the funding has been provided by amending the Fiscal Year 2019 Operating Budget and Capital Improvement Program with the adoption of Resolution R-2019-047 on March 20, 2019.
The Parking Administrator recommends approval of the resolution.
Recommended for inclusion on the agenda by:
Harold King, Parking Administrator
Shiv Newaldass, Director, Development Services
Gus Zambrano, Assistant City Manager/Sustainable Development