Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue Purchase Orders To Altec Industries, Inc. And Growers Equipment Company For The Purchase Of Two Vehicles For A Total Amount Of $317,482.92 For the Public Works Department.
Body
Staff Recommends: Approval of the Attached Resolution
Explanation:
The Department of Public Works, Fleet Management Division, requires the purchase of two new vehicles to replace certain vehicles that have reached or surpassed their life expectancy and road worthiness by age, mileage and wear, and can no longer be relied upon to perform at required operational levels.
The vehicle purchases were approved in the FY 2019 budget. The two new vehicles requested are as follows: (1) Department of Public Works, Facility Maintenance Division - One 2019 Freightliner M2-106 (4x2) w/Altec TA60 Telescoping/Articulating Aerial Device (Bucket Truck), costing $220,787.00; and (2) Department of Public Works, Beach Maintenance Division - One 2019 New Holland TS6.120HC Agricultural Tractor (#010AG), costing $96,695.92.
The requested vehicles were competitively bid through Sourcewell Contract (a/k/a NJPA) pursuant to Bid Number 012418-ALT, Item # 85 and Bid Number 021518 for a term effective May 1, 2015 through April 30, 2020 for the use and reliance of government entities within the State of Florida.
Award was made to Growers Equipment Company and Altec Industries, Inc. as the lowest and best responsive bidders by specification, manufacturer and by zone.
Altec Industries, Inc. has agreed to provide one 2019 Freightliner M2-106 (4x2) w/Altec TA60 Telescoping/Articulating Aerial Device (Bucket Truck), the requested vehicles as listed in the Sourcewell Contract (a/k/a NJPA) Bid Numbers 012418-ALT, Item # 85 to the City under similar pricing, terms and conditions.
Growers Equipment Company has agreed to provide one 2019 New Holland TS6.120HC Agricultural Tractor (#010AG), the requested vehicles as listed in the Sourcewell Contract (a/k/a NJPA) Bid Numbers 021815 to the City under similar pricing, terms and conditions.
The City’s Purchasing Ordinance, Section 38.40(C)(5) allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided that the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Director of Public Works and the Director of Procurement and Contract Compliance recommend that the City Commission approve and authorize the issuance of Purchase Orders to: (1) Growers Equipment Company for one vehicle for the Department of Public Works, in the amount of $96,695.92; and (2) Altec Industries, Inc., for one vehicle for the Department of Public Works - Facility Maintenance Division in the amount of $220,787.00.
Funding for the attached Purchase Orders has been appropriated and exists in account numbers, 557.519901.51900.564520.000113.000.000, 557.519901.51900.564520.000120.000.000, 557.519901.51900.564520.000109.000.000 and 557.510101.51900.564530.000000.000.000.
Recommended for inclusion on the agenda by:
Charles Lassiter, Assistant Director of Department of Public Works
Sylvia Glazer, Director of Department of Public Works
George R. Keller, Jr., CPPT, Assistant City Manager, Public Safety