Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue Purchase Orders To Bobcat Company And Alan Jay Chevrolet, Inc. For The Purchase Of Two Vehicles For A Total Amount Of $90,046.42.
Body
Staff Recommends: Approval of the Attached Resolution
Explanation:
The Department of Public Works, Fleet Management Division, on behalf of various City departments, requires the purchase of two new vehicles to replace two vehicles that have reached or surpassed their life expectancy and road worthiness by age, mileage and wear, and can no longer be relied upon to perform at required operational levels. The two vehicles are the remaining orders from the previously approved FY19 Budget.
The two new vehicles requested are as follows: (1) Department of Public Utilities: One 2019 Chevrolet Colorado Compact Extended Cab Pickup Truck WT, 2WD, Specification #39 (12M53), costing $24,778.25; and (2) Department of Public Works, Urban Forestry Division: One 2019 T740 T4 Bobcat Compact Truck Loader (M0277), Specification #31, costing $65,268.17.
The requested vehicles were competitively bid through the Florida Sheriff’s Association pursuant to Bid Number FSA18-VEH16.0 and Bid Number FSA18-VEL26.0, for a term effective October 1, 2018 through September 30, 2019; for the use and reliance of government entities within the State of Florida. Awards were made to Alan Jay Chevrolet, Inc., and Bobcat Company as the lowest and best responsive bidders by specification, manufacturer and zone.
Alan Jay Chevrolet, Inc., has agreed to provide to the City under similar pricing, terms and conditions, one 2019 Chevrolet Colorado Compact Extended Cab Pickup Truck WT, 2WD, Specification #39 (12M53), under Florida Sheriff’s Bid Number FSA18-VEL26.0.
Bobcat Company has agreed to provide to the City under similar pricing, terms and conditions, one 2019 T740 T4 Bobcat Compact Truck Loader (M0277), Specification #31, under Florida Sheriff’s Bid Number FSA18-VEH16.0.
The City’s Purchasing Ordinance, Section 38.40(C)(5) allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided that the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Director of Public Works and the Director of Procurement and Contract Compliance recommend that the City Commission approve and authorize the issuance of Purchase Orders to: (1) Alan Jay Chevrolet for one vehicle for the Department of Public Utilities in the amount of $24,778.25; and (2) Bobcat Company, for one vehicle for the Department of Public Works - Urban Forestry Division in the amount of $65,268.17.
Funding for the attached Purchase Orders has been appropriated and exists in account numbers, 557.519901.51900.564520.000109.000.000, and 557.519901.51900.564520.000122.000.000
Recommended for inclusion on the agenda by:
Charles Lassiter, Assistant Director of Department of Public Works
Sylvia Glazer, Director of Department of Public Works
George R. Keller, Jr., CPPT, Assistant City Manager, Public Safety