Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Blanket Purchase Order With Arrowmail Presort Co., Inc. To Provide Presort Mail & Fulfillment Services, Including Daily And Bulk Mail Services, In An Estimated Annual Amount Of $146,210.00.
Body
Staff Recommends: The Approval of the Attached Resolution.
Explanation:
The Office of the City Clerk, Records and Archives Division, and Treasury Division require an agreement for presort mail services to include daily and bulk mail services for all City mail.
The current contract with Arrowmail Presort Co, Inc. ends on January 19, 2019.
The City of Fort Lauderdale solicited Bid # 1712-018 for Pressort mail services.
The follow on Award for Bid #1712-018 was awarded to Arrowmail Pressort Co, Inc. through March 5, 2021.
Services provided by Arrowmail Presort Co., Inc. continues to be satisfactory.
Section 38.40(C)(5) authorizes the City to procure, without following formal contract procedure, all supplies, materials, equipment and contractual services which are the subject of contracts with other governmental entities; provided, however, that this exemption applies only if (i) the supplies, materials, equipment or contractual services are the subject of a price schedule negotiated by the state or the United States government, or (ii) the supplies, materials, equipment or contractual services are the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference; and
Arrowmail Presort Co., Inc. has agreed to provide the same services to the City of Hollywood under the same pricing, terms and conditions.
The City Clerk and the Director of Procurement Services recommend that the City Commission approve a Blanket Purchase Agr...
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