Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Blanket Purchase Order Between Zimy Electronics, Inc. And The City Of Hollywood, For The Required Purchase, Installation, Repair, Maintenance And Monitoring Services For The Citywide Fire Alarm, Burglar Alarm And Access Control Systems For An Estimated Annual Expenditure Amount Of $190,000.00.
Body
Staff Recommends: The Approval of the Attached Resolution.
Explanation:
The Department of Public Works, the Department of Public Utilities, and the Department of Fire Rescue & Beach Safety requires an agreement with a qualified and authorized vendor to provide for the Maintenance and Monitoring of Security Systems (Burglar, Fire and Access Control) Citywide and have requested and received a written quotation from Zimy Electronics, Inc. to establish unit and hourly pricing to provide the required Citywide services.
Resolution R-2017-372 was approved for one year as a best interest for Zimy to continue providing for the purchase, installation, repair, maintenance and monitoring services for the Citywide fire alarm, burglar alarm and access control systems, Maintenance and Monitoring of Security Systems.
The City’s access control system is manufactured by Identicard Systems and City staff identified Zimy Electronics, Inc. (“Zimy”) as the sole and exclusive authorized Identicard Access Control Systems sales and service provider for the City’s regional area to provide the required various security systems maintenance and monitoring services.
Zimy installed the original card reader system in City facilities in 2003 and upgraded the system in 2009, and is familiar with the location of all panels and card readers in which the burglar and fire alarm systems are included as a part of the overall Citywide security system.
In addition, as a major factor of security is confidentiality and safety, the City’s continued use of one vendor for its security projects reduces familiarity by multiple vendors and persons having access to facility I.P. addresses, passwords and alarm access codes.
The Department of Public Works has estimated their annual expenditure to be approximately $90,000.00.the Department of Public Utilities has estimated their annual expenditure to be approximately $90,000.00 for the required system monitoring and maintenance services and additional for system equipment failure and replacement during the agreement period.
The Department of Fire Rescue & Beach Safety has estimated their annual expenditure to be approximately $10,000.00 for the required system monitoring and maintenance services.
Section 38.40(C)(8), City Code, provides that purchases of, and contracts for, supplies or contractual services, when the City Commission declares by a five-sevenths vote that competitive bidding and competitive proposals are not in the best interest of the City, are exempt from the competitive bidding and competitive proposal requirements of the Purchasing Ordinance.
City staff recommends utilizing Section 38.40(C)(8), City Code, to issue a purchase order to Zimy for a one year term to provide Citywide Security Systems Installation, Maintenance and Monitoring for an estimated annual expenditure of $190,000.00 for the period from December 7, 2018 through December 6, 2019.
City staff intends to seek additional market research to determine the feasibility of continuing with current city-wide security through a comprehensive competitive study.
The conclusion of the comprehensive review will determine how the City may acquire future Maintenance and Monitoring of Security Systems (Burglar, Fire and Access Control) Services.
Funding for this service has been provided in the FY 2019 budget in the Public Works Budget Account Number 001.500301.51900.546310.00000.000.000 Maintenance - Equipment ($90,000.00), the Department of Public Utilities, Wastewater Treatment Plant Budget Account Numbers and 442.400602.53600.531170.000000.000.000 ($20,000.00) 442.409901.53600.563010.000749.000.000 ($20,000.00), the Department of Public Utilities, Water Treatment Plant Budget Account Numbers 442.400502.53600.531170.000000.000.000 ($20,000.00) and 442.409901.53600.563010.000748.000.000 ($15,000.00), the Department of Public Utilities, Underground Utilities Budget Account Numbers 442.400201.53600.531170.000000.000.000 ($10,000.00) and 442.409901.53600.563010.000736.000.000 ($5,000.00), and the Department of Fire Rescue & Beach Safety Budget Account Numbers 001.215101.52200.546350.000000.000.000 ($10,000.00) and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Adam Reichbach, ACM, Finance and Administration
George Keller, ACM, Public Safety
Gus Zambrano, ACM, Sustainable Development
Sylvia Glazer, Director, Public Works
Christopher Pratt, Fire Chief, Fire
Steve Joseph, Director, Public Utilities
Paul A. Bassar, Director of Procurement and Contract Compliance