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File #: R-2018-355    Version: 1 Name: Airgas BPO B003189 for Liquid Oxygen
Type: Resolution Status: Passed
File created: 9/24/2018 In control: Department of Public Utilities
On agenda: 11/7/2018 Final action: 11/7/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order With Airgas Inc. For Liquid Oxygen For An Estimated Annual Expenditure Of $291,450.00.
Attachments: 1. 01 - Resolution - Airgas BPO B003189 for Liquid Oxygen.pdf, 2. B003189 Airgas USA.pdf, 3. F-4594-18-RL Bid Tabulation.pdf, 4. Packet_for_Bid_F-4594-18-RL.pdf, 5. Term Sheet - Airgas Inc. - Liquid Oxygen.pdf, 6. BIS 19-004.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order With Airgas Inc. For Liquid Oxygen For An Estimated Annual Expenditure Of $291,450.00.

 

 

Body

 

Staff Recommends: Approval of the attached Resolution

 

 

Explanation:

The Department of Public Utilities requires the purchase and delivery of liquid oxygen into storage tanks for back-up use at the Southern Regional Wastewater Treatment Plant.

 

On June 26, 2018, Bid Number F-4594-18-RL - Liquid Oxygen was electronically advertised via BidSync in accordance with the City’s Purchasing Ordinance, Section 38.42 (A).

 

Four registered BidSync vendors downloaded the solicitation for further consideration.

 

On July 27, 2018, Procurement Services sent invitation emails to 11 prospective vendors notifying them of the bid.

 

As of the solicitation due date, 28 potential vendors viewed the solicitation on BidSync.

 

On August 1, 2018, F-4594-18-RL was opened at 3:00 p.m. and resulted in the following responses:

 

Airgas Inc.                                                                                                                              $291,450.00

Tampa, FL

 

Air Products & Chemicals                                                               Non-Responsive

Allentown, PA

 

Matheson Gas                                                                                                         No-Bid

Fort Lauderdale, FL

 

Praxair, Inc.                                                                                                                              No-Bid

Burr Ridge, IL                                                                                                                                                                        .

 

The submittals from Matheson Gas and Praxair, Inc. were no-bid responses.

 

The bid submitted by Air Products & Chemicals was determined to be non-responsive as the bidder added an Amendment to the City’s General Terms & Conditions.

 

Airgas Inc. has been determined to be the lowest responsive, responsible bidder.

 

Airgas Inc. is currently supplying the liquid oxygen to the City in a responsive and satisfactory manner.

 

Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City.

 

The Director of Public Utilities and the Director of Procurement & Contract Compliance recommend that the City Commission issue the attached Blanket Purchase Order to the lowest responsive, responsible bidder, Airgas Inc. of Tampa, Florida for an estimated annual expenditure of $291,450.00.

 

The term of this blanket purchase order shall be for an initial three year period and may be renewed for one additional two year renewal period.

 

Funding for the attached Blanket Purchase Order has been appropriated and exists in the Department of Public Utilities Account Number   42.4041.00000.536.005233.

 

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

Gus Zambrano, ACM, Sustainable Development

Cintya Ramos, Director, Finance & Administration

Steve Joseph, Director, Public Utilities

Paul A. Bassar, Director of Procurement & Contract Compliance