Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue An Authorization To Proceed With Work Order No. B&V 18-02 With Black & Veatch Corporation For The Phase I Implementation Of Cityworks Server Asset Management Solution Premium Software Within The Department Of Public Utilities In An Amount Not To Exceed $388,852.00; And Approving And Authorizing An Amendment To The Fiscal Year 2018 Capital Improvement Program.
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The Department of Public Utilities maintains and operates the Southern Regional Wastewater Treatment Plant (SRWWTP) and the Water Treatment Plant (WTP), and also includes the Underground Utilities Division (UU) for maintaining the sewer collection, water distribution and stormwater systems.
The main divisions of Public Utilities [SRWWTP, WTP, and UU] are responsible for operating, maintaining and managing a complex array of infrastructure and/or assets which requires constant monitoring and maintenance to guarantee optimal performance and operational efficiency.
After an extensive search and detailed evaluation of a number of specialized asset management solutions, the Department of Public Utilities decided, in the best interest of the city, to acquire the Cityworks software from Azteca Systems, LLC.
Azteca Systems LLC, has indicated that their standard procedure is to provide the software and to closely coordinate the implementation of the software with an engineering consultant firm of the choosing by the owner.
Black & Veatch was identified as one of the engineering consultants having ample and successful experience working along Azteca Systems for the implementation phase of the Cityworks software.
The Department of Public Utilities has a current Professional Services Agreement with Black & Veatch Corporation for General Engineering Consulting Services for Water and Sewer Infrastructure projects, which was approved by the City Commission pursuant to Resolution Number R-2017-283, and allows the City to select Black & Veatch Corporation to perform the implementation of software systems geared towards improving the operational efficiency of the Utility.
Upon request of the Department of Public Utilities, Black & Veatch Corporation provided a comprehensive statement of work for the Phase I implementation of Cityworks software within the Department of Public Utilities, including a focus on the planned Phase II implementation for citywide access from multiple departments. The statement of work outlines the Phase I tasks, which include system configuration, data migration, system integration, system acceptance testing, end-user training and go-live support, and a contingency for unforeseen situations during implementation in an amount not to exceed $388,852.00.
The Information Technology Department found the proposal in-line with the city’s future Enterprise Resource Planning (ERP).
The Department of Public Utilities recommends that the City Commission approve and authorize the issuance of the attached Authorization to Proceed for Work Order B&V 18-02 with Black & Veatch Corporation for Phase I implementation of software within the Department of Public Utilities in an amount not to exceed $388,852.00.
A portion of the funding, is available in account number 42.4000.90077.536.003130, and has been provided pursuant to Resolution No. R-2017-295 which continued the appropriation for previously approved capital projects from FY2017 to FY2018.
It is necessary to amend the approved FY2018 Capital Improvements Program and allocate funding in the amount of $160,000.00 set forth in the attached Exhibit “A”.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Gus Zambrano, ACM, Sustainable Development
Cintya Ramos, Director, Finance & Administration
Steve Joseph, Director, Public Utilities
Paul A. Bassar, Director of Procurement & Contract Compliance