Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The State Of Florida Department Of Transportation Utility Work By Highway Contractor Agreement And The AT&T Payment Agreement; Both Agreements Are In The Estimated Amount Of $72,000.00 For The Water Main Replacement On Hollywood Boulevard From Presidential Circle To N. 35th Avenue. (Project No. 18-5139)
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The State of Florida Department of Transportation (FDOT) is currently in the production stage of a project along Hollywood Boulevard from Presidential Circle to N. 35th Avenue, which will consist of road widening and drainage improvements.
FDOT must either relocate the AT&T duct bank or the City’s 8-inch water main to install the new drainage system in FDOT Right of Way, between Presidential Circle and N. 35th Avenue.
FDOT, AT&T and the City have reached an understanding that the best cost efficient solution is to relocate the City’s 8-inch water main.
The full understanding among FDOT, AT&T and the City will be embodied in two separate agreements - a Utility Work by Highway Contractor agreement between FDOT and the City, and a Payment Agreement between AT&T and the City.
It has been determined that the construction cost of the relocation of the City’s 8-inch water main and the cost of the design, permit application, bid services, construction management, project inspection and certification for the relocation of the City’s 8-inch water main will be approximately equal.
In an effort to split the total cost of the relocation of the City’s 8-inch water main equally, AT&T shall pay the City the construction cost, and the City shall contribute the various services mentioned in the preceding paragraph.
FDOT will agree to include the relocation of the City’s 8-inch water main in their project and the City will agree to pay FDOT for the cost of the relocation of the City’s 8-inch water main.
Section 38.40(C)(8) of the Code of Ordinances exempts from the competitive bid and competitive proposal requirements of the Purchasing Ordinance purchases of, and contracts for, supplies or contractual services when the City Commission declares by a unanimous vote that competitive bidding and competitive proposals are not in the best interest of the City.
In order to take advantage of the FDOT project along Hollywood Boulevard from Presidential Circle to N. 35th Avenue, the Department of Public Utilities recommends that the City of Hollywood enter into an agreement with FDOT and implement the construction as one project, and in order to accomplish this, the City Commission declares that competitive bidding and competitive proposals for the utility work are not in the best interest of the City.
FDOT, AT&T and the City staff have coordinated and negotiated the terms and conditions outlined in the Utility Work by Highway Contractor Agreement and the Payment Agreement, which are mutually acceptable to all three entities.
Funding for water main projects was included in the FY2018 Capital Improvements Program that was approved pursuant to Resolution Number R-2017-289.
Funding is available in account number 42.4000.76663.536.366301.
The estimated construction time for this project is 9 months per FDOT schedule.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Gus Zambrano, ACM, Sustainable Development
Cintya Ramos, Director, Finance & Administration
Steve Joseph, Director, Public Utilities
Paul Bassar, Director of Procurement & Contract Compliance