Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute The Attached Third Amendment To The Commingled Waste Disposal Services Agreement With Waste Management, Inc.
Body
Staff Recommends: The Approval on the Attached Resolution.
Explanation:
The Department of Public Works, Environmental Services Division required an agreement with a qualified contractor to provide commingled waste disposal services Citywide.
On June 19, 2013, the City Commission passed and adopted Resolution Number R-2013-168 which authorized the issuance of blanket purchase order number B002496 to Waste Management Inc. of Florida for Commingled Waste Disposal Services, in accordance with Bid F-4365-13-IS, for an initial five (5) year term for an annual estimated expenditure amount of $487,500.00 with the option to renew for two (2) additional five (5) year periods.
On July 8, 2015, the City Commission passed and adopted Resolution Number R-2015-207 which approved and authorized the execution of the first amendment to the Commingled Waste Disposal Services Agreement to reflect the estimated increased tonnage of 21,000 and the estimated annual amount of $682,500.00 for the remainder of the initial five (5) year term.
On August 31, 2016, the City Commission passed and adopted Resolution Number R-2016-249 which approved and authorized the execution of the second amendment of the commingled waste disposal agreement which reflected an increase to the estimated annual expenditure amount for said services to $862,000.00.
The City Commission has directed the Department of Public Works to conduct a solid waste analysis, researching various options for solid waste services, including but not limited to commingled disposal services.
The Department of Public Works has contracted with a Solid Waste Consultant that specializes in consulting and procurement services in the area of solid waste.
The current contract with Waste Management, Inc. will expire on July 14, 2018, unless renewed by the parties for an additional five year period.
As the solid waste analysis will overlap with any renewal of the services provided by Waste Management, Inc. under the existing contract, City staff determined that it is necessary to shorten the renewal term in order to allow both the City and Consultant to explore the various options determined by the outcome of the analysis and to have continuity to provide the services during said timeframe.
Waste Management Inc. of Florida, has agreed to offer the City an interim agreement, and it is in the City’s best interest to extend the current agreement until July 31, 2019, under the same terms and conditions of the existing contract.
Section 38.40(C)(8) provides that when the City Commission declares by a 5/7ths vote that competitive bidding and competitive proposals are not in the best interest of the City, such purchases are exempt from the competitive bidding and competitive proposal requirements.
Funding for this service has been provided in the FY 2018 budget in the Department of Public Works Budget Account Numbers 45.5121.00000.534.004360 - Waste Disposal and 45.5121.00000.534.004631- Waste Disposal - Broward County.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
George R. Keller, ACM, Public Safety
Sylvia Glazer, Public Works, Director
Paul Bassar, Director, Procurement & Contract Compliance