Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute The Attached First Amendment To The Solid Waste Disposal Services Agreement With Progressive Waste Solutions Of FL, Inc., D/B/A Waste Connections Of Florida.
Body
Staff Recommends: The Approval of the Attached Resolution
Explanation:
The Department of Public Works, Environmental Services Division required an agreement with a qualified contractor to provide solid waste disposal services Citywide.
On July 3, 2013, the City Commission passed and adopted Resolution Number R-2013-168 which authorized the issuance of blanket purchase order number B002492 to Progressive Waste Solutions of FL, Inc. f/k/a Waste Services of Florida, Inc. and now d/b/a Waste Connections of Florida for Solid Waste Disposal Services, in accordance with Bid F-4365-13-IS, for an initial five (5) year term for an annual estimated expenditure amount of $1,579,600.00 with the option to renew for two (2) additional five (5) year periods.
The City Commission has directed the Department of Public Works to conduct a solid waste analysis, researching various options for solid waste services, including but not limited to commingled disposal services.
The Department of Public Works has contracted with a Solid Waste CONSULTANT that specializes in consulting and procurement services in the area of solid waste.
The current contract with Waste Connections of Florida, will expire on July 3, 2018, unless renewed by the parties for an additional five year period.
As the solid waste analysis will overlap with any renewal of the services provided by Waste Connections of Florida under the existing contract, City staff determined that it is necessary to shorten the renewal term in order to allow both the City and CONSULTANT to explore the various options determined as an outcome of the analysis and to have continuity to provide the services during said timeframe.
Waste Connections of Florida, has agreed to offer the City an interim agreement, and it is in the City’s best interest to extend the current agreement until July 31, 2019; however, solid waste disposal fees set forth in the current agreement will increase from $41.08 per ton to $45.82 per ton during this extension term only.
In the event that the City determines that it is in its best interest to retain the services of Waste Connections of Florida beyond the interim agreement’s term period, then the City may exercise one of the five year renewal options under the original agreement’s terms and conditions and the disposal fees, subject to any CPI adjustments will revert back to the rates applicable at the time the renewal decision was to made in July of 2018.
Section 38.40(C)(8) provides that when the City Commission declares by a 5/7ths vote that competitive bidding and competitive proposals are not in the best interest of the City, such purchases are exempt from the competitive bidding and competitive proposal requirements.
Funding for this service has been provided in the FY 2018 budget in the Department of Public Works Budget Account Numbers 45.5121.00000.534.004360 - Waste Disposal and 45.5121.00000.534.004631- Waste Disposal - Broward County.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
George R. Keller, ACM, Public Safety
Sylvia Glazer, Public Works, Director
Paul Bassar, Director, Procurement & Contract Compliance