Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Expenditure Of Federal Law Enforcement Forfeiture Funds Pursuant To The Federal Comprehensive Crime Control Act Of 1984 For The Purchase Of A Radio Frequency Identification System For The Police Department Property And Evidence Unit; Approving And Authorizing The Issuance Of A Purchase Order With Patterson Pope For The Purchase Of A Radio Frequency Identification System In The Amount Of $83,245.78; And Amending The Fiscal Year 2018 Adopted Operating Budget (R-2017-288) For The Law Enforcement Forfeiture Fund.
Body
Staff Recommends: The Approval of the Attached Resolution
Explanation:
The Police Department desires to purchase a Radio Frequency Identification (RFID) System to accurately track, inventory, and audit property and evidence.
The RFID technology enables data to be scanned and transmitted by a portable device, called a tag, which is read by an RFID reader and processed.
This requested system will be installed in the property unit which consists of four vaults and all items in the vaults will be tagged for inventory purposes.
The Department of Justice’s Equitable Sharing Guidelines (“Guidelines”) sets forth that Federal Law Enforcement Forfeiture Funds may be expended on permissible uses such as the costs associated with the purchase, lease, maintenance, or operation of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities, provided that the purchase is not a budgeted item and it is not supplanting a normal operating need/expectation of the law enforcement agency.
The Guidelines require that the Police Department obtain approval for such expenditure from the City Commission.
The funding source for the purchase of the RFID System will be Federal Law Enforcement Forfeiture Funds (Treasury) pursuant to the Federal Comprehensive Crime Control Act of 1984, thereby incurring no cost to the taxpayers of the City of Hollywood, and such expense is a permissible use of such funds.
This equipment is available from Patterson Pope utilizing the Palm Beach County Sheriff’s Office RFP Number 14-0507-330/KS, which was procured by competitive bid and Patterson Pope has agreed to provide these products to the City, under the same pricing, terms and conditions.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
All permissible use expenditures for the RFID System will be in accordance with the City’s Purchasing Ordinance.
Funding is available in the Fund Balance of the Law Enforcement Forfeiture Fund (Fund 12) which is to be recognized and appropriated for the specific permissible uses as described above and detailed in the attached Exhibit 1.
The Chief of Police and the Director of Procurement & Contract Compliance recommend that the City Commission approve the issuance of a Purchase Order to Patterson Pope in the amount of $83,245.78 and this amount be approved and made available from the Law Enforcement Forfeiture Trust Fund in order to purchase the RFID System.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
George R. Keller, Jr. CPPT, Assistant City Manager/Public Safety,
Cintya Ramos, Director, Finance & Administration
Chris O’Brien, Chief of Police
Paul A. Bassar, Director of Procurement & Contract Compliance