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File #: R-2018-071    Version: 1 Name: Safeware - Field Force Equipment
Type: Resolution Status: Passed
File created: 2/7/2018 In control: Police Department
On agenda: 3/7/2018 Final action: 3/7/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Expenditure Of Federal Law Enforcement Forfeiture Funds (Justice) Pursuant To The Federal Comprehensive Crime Control Act Of 1984 For The Purchase Of Field Force Equipment In An Amount Not To Exceed $36,873.19; And Amending The Fiscal Year 2018 Adopted Operating Budget (R-2017-288) For The Law Enforcement Forfeiture Fund (Fund 12) As Detailed In Exhibit 1.
Attachments: 1. Res Safeware - Field Force Equip.doc.pdf, 2. Exhibit 1.pdf, 3. Safeware - Backup (Field Force Equipment).pdf, 4. BIS 18109.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Expenditure Of Federal Law Enforcement Forfeiture Funds (Justice) Pursuant To The Federal Comprehensive Crime Control Act Of 1984 For The Purchase Of Field Force Equipment In An Amount Not To Exceed $36,873.19; And Amending The Fiscal Year 2018 Adopted Operating Budget (R-2017-288) For The Law Enforcement Forfeiture Fund (Fund 12) As Detailed In Exhibit 1.

 

 

Body

 

Staff Recommends: The Approval of the Attached Resolution

 

 

Explanation:

The Police Department desires to purchase field force equipment to include fifty-five (55) chest protectors, fifty-five (55) shoulder and arm protectors, sixteen (16) riot helmets, fifty-five (55) riot batons, fifty (50) personal protective shields, sixty (60) pair combat gloves and five (5) sets of fire protective suits.

 

The purchase of all field force equipment has been determined to be a legitimate and permissible expenditure under the federal asset sharing guidelines for forfeiture funds.

 

The Department of Justice’s Equitable Sharing Guidelines (“Guidelines”) sets forth that Federal Law Enforcement Forfeiture Funds may be expended on permissible uses such as the costs associated with the purchase, lease, maintenance, or operation of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities, provided that the purchase is not a budgeted item and it is not supplanting a normal operating need/expectation of the law enforcement agency.

 

The Guidelines require that the Police Department obtain approval for such expenditure from the City Commission.

 

The funding source for the purchase field force equipment will be Federal Law Enforcement Forfeiture Funds (Justice) pursuant to the Federal Comprehensive Crime Control Act of 1984, thereby incurring no cost to the taxpayers of the City of Hollywood, and such expense is a permissible use of such funds.

 

All permissible use expenditures for the field force equipment will be in accordance with the City’s Purchasing Ordinance.

 

Section 38.43 of the City’s Purchasing Ordinance, provides that all purchases of supplies and contractual services of less than the estimated annual value of $50,000 shall be purchased in the open market, without advertisement and without observing the procedures prescribed in Section 38.40 of the Purchasing Ordinance.

 

Pursuant to Resolution R-2017-288, adopted and approved by the City Commission on September 27, 2017, the Fiscal Year 2018 Adopted Budget was adopted and approved by the City Commission to recognize operating revenues, provide appropriations, and permit authorized budgetary adjustments and transfers.

 

Funding is available in the Fund Balance of the Law Enforcement Forfeiture Fund (Fund 12) which is to be recognized and appropriated for the specific permissible uses as described above and detailed in the attached Exhibit 1.

 

The Department of Financial Services is hereby authorized to create certain accounts and to recognize revenue and appropriate program funding.

 

The Acting Chief of Police and the Director of Procurement & Contract Compliance recommend that the City Commission approve the expenditure of $36,873.19 with Federal Eastern International and this amount be approved and made available from the Law Enforcement Forfeiture Trust Fund in order to purchase field force equipment to include fifty-five (55) chest protectors, fifty-five (55) shoulder and arm protectors, sixteen (16) riot helmets, fifty-five (55) riot batons, fifty (50) personal protective shields, sixty (60) pair combat gloves and five (5) sets of fire protective suits.

 

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

George R. Keller, Jr., CPPT, Assistant City Manager for Public Safety, Interim Assistant City Manager for Finance and Administration

Cintya Ramos, Director, Finance & Administration

Chris O’Brien, Acting Chief of Police

Paul A. Bassar, Director of Procurement & Contract Compliance