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File #: R-2018-045    Version: 1 Name: Ranch Cryogenics Onsite Cryogenic Oxygen Facility Services B003101
Type: Resolution Status: Passed
File created: 1/10/2018 In control: Department of Public Utilities
On agenda: 2/7/2018 Final action: 2/7/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order To Ranch Cryogenics, Inc. For On-Site Cryogenic Oxygen Facility Services For An Estimated Annual Expenditure Of $131,666.00.
Attachments: 1. Reso - F-4566-18-RL - On-Site Cryogenic Oxygen Facility Services.pdf, 2. B003101 Ranch Cryogenics, Inc.pdf, 3. bid_F-4566-18-RL_-_On-Site_Cryogenic_Oxygen_Facility_Services_Line_Item_Tab_Report.pdf, 4. Eval Checklist.pdf, 5. Packet_for_Bid_F-4566-18-RL.pdf, 6. Term Sheet - Ranch Cryogenics, Inc..pdf, 7. BIS 18-087.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order To Ranch Cryogenics, Inc. For On-Site Cryogenic Oxygen Facility Services For An Estimated Annual Expenditure Of $131,666.00.

 

 

Body

 

Staff Recommends:  The Approval Of The Attached Resolution

 

 

Explanation:

The Department of Public Utilities requires an agreement for on-site service and technical assistance at the City’s Wastewater Treatment Plant Cryogenic Oxygen Facility.

 

On November 21, 2017, Bid Number F-4566-18-RL - On-Site Cryogenic Oxygen Facility Services was electronically advertised via bidsync in accordance with the City’s Purchasing Ordinance, Section 38.42 (A).  

 

Bidsync successfully electronically invited 6,773 potential vendors.

 

On November 22, 2017, Procurement Services sent invitation emails to nine (9) prospective vendors notifying them of the bid.

 

As of the solicitation due date, thirty-two (32) potential vendors viewed the solicitation on bidsync.

 

F-4566-18-RL was opened at 3:00 p.m. On December 13, 2017, and resulted in the following responses:

Ranch Cryogenics, Inc.

Wilmington, IL

 

Solutionwerks, Inc.

Emmaus, PA

 

Mohawk Cryo

Niagra Falls, NY

 

The bid language requested each bidder provide the annual pricing for on-site cryogenic oxygen facility services and materials.

 

The bid results are as follows:

Ranch Cryogenics, Inc.

$131,666.00

 

Solutionwerks, Inc.

No-Bid

 

Mohawk Cryo

No-Bid                     

 

Ranch Cryogenics, Inc. has been determined to be the lowest responsive, responsible bidder.

 

The newly proposed hourly pricing remained unchanged from their current blanket purchase order pricing.

 

Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City.

 

The Director of Public Utilities and the Director of Procurement & Contract Compliance recommend that the City Commission approve award of the attached Blanket Purchase Order to the lowest responsive, responsible bidder, Ranch Cryogenics, Inc. Of Wilmington, Illinois.

 

The term of this agreement shall be for an initial three (3) year period and may be renewed for two (2) additional one (1) year renewal periods.

 

Funding for the attached Blanket Purchase Order has been provided for in the fiscal year 2018 budget in the Department of Public Utilities Account Number 42.4041.00000.536.003117 and will be budgeted in subsequent fiscal years.

 

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

Gus Zambrano, ACM, Sustainable Development

Cintya Ramos, Director, Finance & Administration

Steve Joseph, Director, Public Utilities

Paul Bassar, Director of Procurement & Contract Compliance