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File #: R-2018-041    Version: 1 Name: N. Harris Computer-Annual Maintenance and Support for GEMS
Type: Resolution Status: Passed
File created: 1/8/2018 In control: Department of Information Technology
On agenda: 2/7/2018 Final action: 2/7/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order With N. Harris Computer Corporation For Annual Maintenance And Support Of Application Software In An Amount Not To Exceed $90,273.31.
Attachments: 1. Res N Harris Computer Corporation - GEMS FMS Annual Maintenance 2018.pdf, 2. Harris PO.pdf, 3. Harris Backup.pdf, 4. ternharris.pdf, 5. BIS 18-086.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Purchase Order With N. Harris Computer Corporation For Annual Maintenance And Support Of Application Software In An Amount Not To Exceed $90,273.31.

 

 

Body

 

Staff Recommends: The Approval of the Attached Resolution

 

 

Explanation:

In 1993 the City of Hollywood purchased and installed application software commonly referred to as the GEMS/FMS system.

 

The City initially entered into an agreement with Systems Consultants, Inc. (SCI), which was assigned to Government E Management Solutions, Inc. (GEMS), which was subsequently assigned to N. Harris Computer Corporation.

 

In order to effectively maintain these systems, the Department of Information Technology requires the Annual Maintenance of the GEMS FMS (Financial Management System) Additional Applications and the Annual Software Maintenance and Support Services of the GEMS Core Application FMS (Financial Management System) provided by N. Harris Computer Corporation.

 

N. Harris Computer Corporation, as the application product developer, is the sole source provider for vendor maintenance and support, supported enhancements, and modifications of these systems.

 

In order to continue to effectively maintain these systems, provide vendor support and receive new product feature updates, renewal of the Annual Maintenance of the GEMS FMS (Financial Management System) Additional Applications and the Annual Software Maintenance and Support Services of the GEMS Core Application FMS (Financial Management System) is recommended by the Department of Information Technology.

 

   

Purchasing Ordinance 38.40(C)(3) provides that, non-competitive supplies, and single source services available from only one source, such as unique, patented, franchised supplies or services, are exempt from the competitive proposal requirements.

 

The Director of Information Technology and the Director of Procurement and Contract Compliance recommend that the City Commission approve the issuance of the attached purchase order to N. Harris Computer Corporation for the purchase of annual maintenance and support of the GEMS/FMS system in an amount not to exceed of $90,273.31.

 

Funding has been appropriated in the FY18 Budget in the Information Technology’s Contractual Services Account Number 57.1345.00000.590.003117.

 

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

George R. Keller, Jr., ACM of Administration & Finance

Cintya Ramos, Director, Finance & Administration

Raheem Seecharan, Director, Information Technology

Paul A. Bassar, Director of Procurement & Contract Compliance