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File #: R-2018-026    Version: 1 Name: A to Z Contract for WTP Spiractor Repairs
Type: Resolution Status: Passed
File created: 12/19/2017 In control: Department of Public Utilities
On agenda: 1/17/2018 Final action: 1/17/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between A To Z Metal Fabrication, Inc. And The City Of Hollywood In Order To Renew The Contract For Construction Services Related To The Water Treatment Plant Spiractor Repairs In The Amount Of $220,010.00; And Approving An Amendment To The Fiscal Year 2018 Capital Improvement Program, As More Specifically Set Forth In The Attached Exhibit "A" (Project No. 16-4106).
Attachments: 1. 1 Resolution - A to Z Contract for WTP Spiractor Repairs.pdf, 2. Exhibit A - SPIRACTOR.pdf, 3. 3 Contract - A to Z Contract for WTP Spiractor Repairs.pdf, 4. 4 Purchase Order - A to Z Contract for Spiractor Repairs.pdf, 5. R-2016-206 A to Z metals for construction and repair of spiractor proj 16 4106.pdf, 6. R-2016-267 a-z metal fabrication 4106.pdf, 7. R-2016-285 FY 2016 CIP.pdf, 8. R-2016-291 Rollovers.pdf, 9. R-2017-247 A to Z Metal WTP Spiractors (4106).pdf, 10. Term Sheet - A to Z Metal Fabrication, Inc..pdf, 11. BIS 18-074.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between A To Z Metal Fabrication, Inc. And The City Of Hollywood In Order To Renew The Contract For Construction Services Related To The Water Treatment Plant Spiractor Repairs In The Amount Of $220,010.00; And Approving An Amendment To The Fiscal Year 2018 Capital Improvement Program, As More Specifically Set Forth In The Attached Exhibit “A” (Project No. 16-4106).

 

 

Body

 

Staff Recommends: Approval of the attached Resolution.

 

 

Explanation:

On July 6, 2016, the City Commission adopted Resolution No. R-2016-206 canceling Bid No. 16-4106 and approving an agreement with A to Z Metal Fabrication, Inc. (“Contractor”) for construction services related to the Water Treatment Plant Spiractor repairs in the amount of $175,010.00.

 

The agreement provided for an initial term of six (6) months for the repair of three (3) Spiractors, with three (3) renewal terms of six (6) months each, at the option of the City, for the repair of three Spiractors during each renewal term if funding becomes available.

 

On September 7, 2016, the City Commission passed and adopted Resolution No. R-2016-267 which exempted the Contractor from the payment and performance bonds requirement in accordance with Section 255.05, Florida Statutes, as the agreement did not exceed $200,000.00.

 

On March 1, 2017, the City Commission passed and adopted Resolution No. R-2017-057 which authorized the issuance of Purchase Order to renew the agreement with the Contractor for the repair of three (3) additional Spiractors in an amount not to exceed $175,000.00.

 

On August 30, 2017, the City Commission passed and adopted Resolution No. R-2017-247 to renew the agreement with the Contractor for the repair of three (3) additional Spiractors in the amount of $220,010.00.

 

The Department of Public Utilities desires to exercise the City’s third renewal option with the Contractor for the repair of three (3) additional Spiractors in the amount of $220,010.00 whereby in accordance with Section 225.05, Florida Statutes, the Contractor will be required to provide a payment and performance bond.

                                                   

Due to extensive additional deficiencies in the next three (3) Spiractors, the project contingency needs to be set at $70,000.00 for unforeseen conditions.

 

The Staff recommends that the City Commission approve the execution of the attached contract for the third renewal of the contract for three (3) additional Spiractors in an amount not to exceed $220,010.00.

 

It is necessary to amend the approved Fiscal Year 2018 Capital Improvement Program as set forth in Exhibit “A” attached hereto and incorporated herein by reference.

 

Although the renewal terms as recommended above would be six (6) months, the actual estimated construction time for the repair of three  (3) Spiractors  is one hundred twenty (120) calendar days from the date of issuance of the Notice to Proceed;

 

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

Gus Zambrano, ACM, Sustainable Development

Cintya Ramos, Director, Finance & Administration

Steve Joseph, Director, Public Utilities

Paul A. Bassar, Director of Procurement & Contract Compliance