Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between A To Z Metal Fabrication, Inc. And The City Of Hollywood In Order To Renew The Contract For Construction Services Related To The Water Treatment Plant Spiractor Repairs In The Amount Of $220,010.00; And Approving An Amendment To The Fiscal Year 2018 Capital Improvement Program, As More Specifically Set Forth In The Attached Exhibit “A” (Project No. 16-4106).
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
On July 6, 2016, the City Commission adopted Resolution No. R-2016-206 canceling Bid No. 16-4106 and approving an agreement with A to Z Metal Fabrication, Inc. (“Contractor”) for construction services related to the Water Treatment Plant Spiractor repairs in the amount of $175,010.00.
The agreement provided for an initial term of six (6) months for the repair of three (3) Spiractors, with three (3) renewal terms of six (6) months each, at the option of the City, for the repair of three Spiractors during each renewal term if funding becomes available.
On September 7, 2016, the City Commission passed and adopted Resolution No. R-2016-267 which exempted the Contractor from the payment and performance bonds requirement in accordance with Section 255.05, Florida Statutes, as the agreement did not exceed $200,000.00.
On March 1, 2017, the City Commission passed and adopted Resolution No. R-2017-057 which authorized the issuance of Purchase Order to renew the agreement with the Contractor for the repair of three (3) additional Spiractors in an amount not to exceed $175,000.00.
On August 30, 2017, the City Commission passed and adopted Resolution No. R-2017-247 to renew the agreement with the Contractor for the repair of three (3) additional Spiractors in the amount of $220,010.00.
The Department of Public Utilities desires to exercise the City’s third renewal option with the Contractor for the repair of three (3) additional Spiractors in the amount of $220,010.00 whereby in accordance with Section 225.05, Florida Statutes, the Contractor will be required to provide a payment and performance bond.
Due to extensive additional deficiencies in the next three (3) Spiractors, the project contingency needs to be set at $70,000.00 for unforeseen conditions.
The Staff recommends that the City Commission approve the execution of the attached contract for the third renewal of the contract for three (3) additional Spiractors in an amount not to exceed $220,010.00.
It is necessary to amend the approved Fiscal Year 2018 Capital Improvement Program as set forth in Exhibit “A” attached hereto and incorporated herein by reference.
Although the renewal terms as recommended above would be six (6) months, the actual estimated construction time for the repair of three (3) Spiractors is one hundred twenty (120) calendar days from the date of issuance of the Notice to Proceed;
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Gus Zambrano, ACM, Sustainable Development
Cintya Ramos, Director, Finance & Administration
Steve Joseph, Director, Public Utilities
Paul A. Bassar, Director of Procurement & Contract Compliance