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File #: R-2018-028    Version: 1 Name: Strobes-R-Us / 120 Day Extension
Type: Resolution Status: Passed
File created: 12/18/2017 In control: Department of Public Works
On agenda: 1/17/2018 Final action: 1/17/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Extending The Agreement For An Additional One Hundred And Twenty (120) Day Period Between Strobes-R-Us, Inc. And The City Of Hollywood For The Purchase, Supply And Installation Of Emergency And Related Equipment For Law Enforcement Vehicles, General Fleet Vehicles, And Fire Rescue & Beach Safety Vehicles On An As Needed Basis For An Estimated Amount Of $37,000.00.
Attachments: 1. Reso - Strobes R Us 2nd Extension 120 day.pdf, 2. B002721 120 day extension STROBES-R-US - PW FIRE FLEETS .pdf, 3. Strobes R Us 2nd Extension 120 day back-up.pdf, 4. Term Sheet - Strobes-R-US.pdf, 5. BIS18-070.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Extending The Agreement For An Additional One Hundred And Twenty (120) Day Period Between Strobes-R-Us, Inc. And The City Of Hollywood For The  Purchase, Supply And Installation Of Emergency And Related Equipment For Law Enforcement Vehicles, General Fleet Vehicles, And Fire Rescue & Beach Safety Vehicles On An As Needed Basis For An Estimated Amount Of $37,000.00.

 

 

Body

 

Staff Recommends: The Approval of the Attached Resolution.

 

 

Explanation:

The Fleet Management Division of the Public Works Department requires an agreement for the supply and installation of emergency and related equipment for law enforcement vehicles and general fleet vehicles on an as needed basis from a qualified vendor who can provide turn -key installation service at their facility.

 

The Fire Rescue & Beach Safety Department will require the purchase, supply and installation of emergency and related equipment for its fire rescue fleet vehicles.

 

The required emergency and related equipment includes vehicle light bars, sirens, speakers, interior and exterior warning lights, computer mounts, cages and various additional related equipment and parts.

 

The requested purchase, supply and installation of emergency and related equipment services was competitively bid through the Broward Sheriff's Office, pursuant to Bid Award Number ITB# 13104030, which was awarded on August 12, 2013, for an initial two (2) year period with an option for two (2) additional one (1) year periods.

 

On July 20, 2015 the Broward Sheriff’s Office approved the first one (1) year renewal option through August 12, 2016.

 

Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United State government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.

 

On September 2, 2015, the City Commission passed and adopted Resolution Number R-2014-037, authorizing the issuance of Blanket Purchase Order Number B002721 with Strobes-R-Us, to provide the supply and installation of emergency and related equipment for law enforcement vehicles, fire rescue vehicles and equipment, and general fleet vehicles in accordance with Broward Sheriff's Office Bid Award Number ITB# 13104030 for an initial one (1) year term.

 

On August 31, 2016, the City Commission passed and adopted Resolution Number R-2016-271, authorizing the issuance of Blanket Purchase Order Number B002721, renewing the agreement with Strobes-R-Us, Inc., for the final one (1) year renewal period.

 

On July 5, 2017 the Broward County Sheriff’s Office; in accordance with the provisions of Bid Number ITB#13104030, extended the contract on a month to month basis not to exceed one hundred and twenty (120) days beginning on August 12, 2017.

 

On August 16, 2017, the City Manager approved a ninety (90) day extension to Blanket Purchase Order Number B002721, via recommendation Memo PR-17-26.

 

On November 11, 2017 the Broward County Sheriff’s Office; in accordance with the provisions of Bid Number ITB#13104030, extended the contract on a month to month basis not to exceed one hundred and twenty (120) days beginning on December 11, 2017.

 

Strobes-R-Us, Inc. continues to provide the supply and installation of emergency and related equipment for law enforcement vehicles and general fleet vehicles on an as needed basis to the City of Hollywood in a satisfactory manner and has agreed to extend this contract for a second term under the terms and conditions of Broward County Sheriff’s Office Bid Number ITB#13104030.

 

The City Manager or his/her designee is hereby authorized to extend, for operational purposes only and for a maximum of 90 days, any contract entered into by the city pursuant to City Commission approval and any further extensions of such contract require the approval of the City Commission.

 

The participating Departments and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached Blanket Purchase Order extending the agreement for a one hundred and twenty (120) day period Strobes-R-Us, Inc. of Pompano Beach, Florida for an estimated annual expenditure of $37,000.00.

 

The extension is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager.

 

Funding for the attached Blanket Purchase Order is available in the fiscal year 2018 budget in account numbers 01.2151.00000.522.005212 and 57.5100.18106.590.036452.

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

George R. Keller Jr, ACM, Finance & Administration

Cintya Ramos, Director, Financial Services

Sylvia Glazer, Director, Public Works

Paul A. Bassar, Director, Procurement and Contract Compliance