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File #: R-2018-025    Version: 1 Name: FDOT Utility Work by Highway Agreement for Valve Boxes Adjustment
Type: Resolution Status: Passed
File created: 12/14/2017 In control: Department of Public Utilities
On agenda: 1/17/2018 Final action: 1/17/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached State Of Florida Department Of Transportation Utility Work By Highway Contractor Agreement, In The Estimated Amount Of $3,500.00, For The Valve Boxes Adjustment On Hollywood Boulevard From Presidential Circle To N 31st Avenue.
Attachments: 1. 1 - Resolution - FDOT Utility Work by Highway Agreement for Valve Boxes Adjustment.pdf, 2. 2 - Agreement - FDOT Utility Work by Highway Agreement for Valve Boxes Adjustment.pdf, 3. Term Sheet - FDOT - Utility Work by Highway Contractor Agreement - Adjust Water Valves.pdf, 4. BIS 18-072.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached State Of Florida Department Of Transportation Utility Work By Highway Contractor Agreement, In The Estimated Amount Of $3,500.00, For The Valve Boxes Adjustment On Hollywood Boulevard From Presidential Circle To N 31st Avenue.

 

 

Body

 

Staff Recommends: Approval of the attached Resolution

 

 

Explanation:

The State of Florida Department of Transportation (FDOT) is currently in the production stage of a project along Hollywood Boulevard from Presidential Circle to N. 31st Avenue, which will consist of road widening and drainage improvements; and

 

FDOT requested that the City adjust seven(7) valve boxes related to the water main on Hollywood Boulevard eastbound lane since they are in FDOT right of way; and 

 

Section 38.40(C)(8) of the Code of Ordinances exempts from the competitive bid and competitive proposal requirements of the Purchasing Ordinance purchases of, and contracts for, supplies or contractual services when the City Commission declares by a unanimous vote that competitive bidding and competitive proposals are not in the best interest of the City; and

 

In order to take advantage of the FDOT project along Hollywood Boulevard from Presidential Circle to N. 31st Avenue, the Department of Public Utilities recommends that the City of Hollywood enter into an agreement with FDOT and implement the construction as one project, and in order to accomplish this, the City Commission declares that competitive bidding and competitive proposals for the utility work are not in the best interest of the City; and 

 

FDOT and the City of Hollywood staff have coordinated and negotiated the terms and conditions outlined in the attached Utility Work by Highway Contractor Agreement, which are mutually acceptable to both entities; and

 

The overall cost of the Utility Work by Highway Contractor Agreement is an estimated amount of $3,500.00; and

 

Funding has been provided via Resolution No. R-2017-295 which continued the appropriation for previously approved capital projects from FY 2017 to FY 2018; and

 

Funding is available in account number 42.4000.76671.536.006301; and

 

The estimated construction time for this project is nine (9) months after the Notice to Proceed is issued.

 

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

Gus Zambrano, ACM, Sustainable Development

Cintya Ramos, Director, Finance & Administration

Steve Joseph, Director, Public Utilities

Paul A. Bassar, Director of Procurement & Contract Compliance