Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Orders Between Imperial Electric Inc. As Primary Vendor, And Electrical Contracting Service, Inc., As Secondary Vendor And The City Of Hollywood For General Lighting Systems Maintenance, Installation, And Repairs For A Combined Annual Amount Not To Exceed $60,000.00.
Body
Staff Recommends: The approval of the attached Resolution.
Explanation:
The Department of Public Works requires an agreement with qualified contractors to provide general lighting systems maintenance, installation, and repairs to meet operational needs Citywide.
The required parts, services, and accessories were competitively bid by Southeast Florida Governmental Purchasing Group Cooperative, with the City of Miami Gardens, Florida as the lead agency.
The City of Hollywood is a member of the Southeast Florida Governmental Cooperative Purchasing Group and was a participant of its ITB # 16-17-029.
On November 8, 2017, the City of Miami Gardens City Commission passed and adopted Resolution Number R-2017-170-3275, awarding ITB #16-17-029 to Imperial Electric Inc., as primary vendor and Electrical Contracting, Inc. as secondary vendor for an initial two (2) year term with the option to renew for three (3) additional one (1) year periods.
The Director of Public Works and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached blanket purchase orders to Imperial Electric Inc.($40,000.00), as primary vendor and Electrical Contracting, Inc. ($20,000.00) as secondary vendor to provide security and sports lighting systems maintenance, installation, and repairs to meet operational needs Citywide for an initial period ending on November 8, 2019 with three (3) additional one (1) year renewal options for an estimated annual expenditure of $60,000.00.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager.
Funding has been provided in the fiscal year 2018 budget in the Department of Public Works Account Number 01.5174.00514.519.004635/36.5100.16334.541.014637 and funding will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Gus Zambrano, ACM, Sustainable Development
Sylvia Glazer, Director, Public Works
Paul A. Bassar, Director, Procurement and Contract Compliance