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File #: R-2018-024    Version: 1 Name: B&C ATP BC 18-01 for Professional Engineering & Admin Services (17-1327)
Type: Resolution Status: Passed
File created: 12/4/2017 In control: Department of Public Utilities
On agenda: 1/17/2018 Final action: 1/17/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Authorization To Proceed For Work Order No. B&C 18-01 Between Brown And Caldwell (Corporation) And The City Of Hollywood For Professional Engineering And Administrative Services On An As-Needed Basis And For An Amount Not To Exceed $100,000.00 (Project No. 17-1327).
Attachments: 1. 1 - Resolution - B&C ATP BC 18-01 for Professional Engineering & Admin Services (17-1327).pdf, 2. 2 - ATP BC 18-01 -B&C ATP BC 18-01 for Professional Engineering & Admin Services (17-1327).pdf, 3. 3 - Proposal - B&C ATP BC 18-01 for Professional Engineering & Admin Services (17-1327).pdf, 4. Term Sheet - Brown and Cladwell b&C 17-02.pdf, 5. BIS 18-061.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Authorization To Proceed For Work Order No. B&C 18-01 Between Brown And Caldwell (Corporation) And The City Of Hollywood For Professional Engineering And Administrative Services On An As-Needed Basis And For An Amount Not To Exceed $100,000.00 (Project No. 17-1327).

 

 

Body

 

Staff Recommends: Approval of the attached Resolution

 

 

Explanation:

The City requested a proposal from Brown and Caldwell to provide professional engineering and administrative services to assist the Department of Public Utilities with ongoing regulatory compliance activities with the Florida Department of Environmental Protection (FDEP), Broward County, and in general, with legislative, regulatory, permitting, and contractual issues, as well as to provide other assistance to the Department of Public Utilities.

 

Consulting services may include some combination of the following, as well as other, yet to be defined services:

 

                     Response to City’s requests for information

                     Meetings with City’s personnel to discuss matters of importance to the utility

                     Meetings with regulatory agencies including Florida Department of Environmental Protection (FDEP), South Florida Water Management District (SFWMD), Broward County Environmental Protection and Growth Management (EPGMD), and other agencies, utilities, and organizations

                     Response to requests for information from other agencies, utilities, and organizations

                     Conference calls - internal and external

                     Review of materials

                     Development of conceptual planning framework/considerations for matters of emerging interest

                     Technical assessments and development of advisory opinions, including for the ocean outfall rule

                     Support of other compliance initiatives

                     Preparation of materials including technical memoranda, reports, PowerPoint presentations for Department of Public Utilities staff, City Commission workshops, regulatory agencies’ workshops, outreach efforts, etc.

                     Presentations at meetings/workshops

                     

Brown and Caldwell (Corporation) and the City of Hollywood have a Professional Services Agreement for General Engineering Consulting Services for Water and Sewer Infrastructure projects, approved by the City Commission by Resolution R-2017-283 on September 20, 2017; and this agreement has a provision for insurance and indemnification that meets the City’s requirements and gives the City the right to terminate for convenience.

 

The Administration recommends that the City Commission authorize the appropriate City Officials to execute the attached Authorization to Proceed for Work Order No. B&C 18-01 between Brown and Caldwell (Corporation) and the City of Hollywood, together with such nonmaterial changes as may be subsequently agreed to by the City Manager and approved as to form and legal sufficiency by the City Attorney, on an as-needed basis and for an amount not to exceed $100,000.00.

 

Funding for General Engineering Consulting Services was included in the in the FY 2018 Capital Improvements Program that was approved via Resolution R-2017-289.

 

Funding is available in account number 42.4000.85860.536.003130.

 

The professional and general engineering consulting services will be provided on an as-needed basis.

 

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

Gus Zambrano, ACM, Sustainable Development

Cintya Ramos, Director, Finance & Administration

Steve Joseph, Director, Public Utilities

Paul A. Bassar, Director of Procurement & Contract Compliance