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File #: R-2018-001    Version: 1 Name: Arrowmail One (1) Year Extension
Type: Resolution Status: Passed
File created: 12/18/2017 In control: Office of the City Clerk
On agenda: 1/17/2018 Final action: 1/17/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Extending The Agreement For An Additional One (1) Year Period Between Arrowmail Presort Company, Inc. And The City Of Hollywood For Presort Mail & Fulfillment Services Including Daily And Bulk Mail Services For All City Mail For An Estimated Annual Expenditure Of $146,210.00.
Attachments: 1. Arrowmail 1 year extension.pdf, 2. B002525 1 year ext Arrowmail Presort COOP FTLaud Presort Mail Services.pdf, 3. B002525 Arrowmail Back-Up Treasury.pdf, 4. Arrowmail 1 year Extension Back-up.pdf, 5. termailservices.pdf, 6. BIS 18-078.pdf
Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Extending The Agreement For An Additional One (1) Year Period Between Arrowmail Presort Company, Inc. And The City Of Hollywood For Presort Mail & Fulfillment Services Including Daily And Bulk Mail Services For All City Mail For An Estimated Annual Expenditure Of $146,210.00.



Body

Staff Recommends: The Approval of the Attached Resolution.



Explanation:
The Offices of the City Clerk, Records and Archives Division, and the Department of Financial Services, Treasury Division require an agreement to provide presort mail & fulfillment services including daily and bulk mail services for all City mail.

The required presort mail & fulfillment services including daily and bulk mail services were competitively bid by the City of Fort Lauderdale, Florida, its Bid Number 733-11241, acting as lead agency for the Southeast Florida Governmental Cooperative.

On March 25, 2014 the City of Fort Lauderdale, Florida approved the award of its Bid Number 733-11241 to Arrowmail Presort Co., Inc. of Miami, Florida for a one (1) year period with the option to renew for three (3) additional one (1) year periods effective January 20, 2014.

Section 38.46 of the City's Purchasing Code of Ordinance allows The Director to join with other governmental entities in cooperative purchasing plans when the best interests of the city would be served thereby.

On May 7, 2014, the City Commission passed and adopted Resolution Number R-2014-108, which authorized the issuance of Blanket Purchase Order Number B002525 to Arrowmail Presort Co. Inc. in accordance with the Cooperative Purchasing Bid Number 733-11241 for a one (1) year term in the amount $422,607.00 with the option to renew for three (3) additional one (1) year periods.

On May 6, 2015, the City Commission passed and adopted Resolution Number R-2015-103, authorizing the r...

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