City of Hollywood - File #: R-2017-298

• File #: R-2017-298
• Version: 1
• Name: Debris Removal
• Type: Resolution
• Status: Passed
• File created: 10/3/2017
• In control: Department of Public Works
• On agenda: 10/4/2017
• Final action: 10/4/2017
• Title: A Resolution Of The City Commission Of The City of Hollywood, Florida, Authorizing The Appropriate City Officials To Amend The Existing Blanket Purchase Orders Between Bergeron Emergency Services, Inc, And Ceres Environmental Services, Inc And The City of Hollywood From $2,000,000.00 To A Not To Exceed Amount Of $13,000,000.00 For Emergency Response And Recovery Services For Debris Removal As A Result Of Declared Emergency Hurricane Irma; Amending The Fiscal Year 2018 Operating Budget (R-2017-288) As Detailed In The Attached Exhibit 1.

Date	Ver.	Action By	Action	Result
10/4/2017	1	Regular City Commission Meeting	adopt	Pass

Title
A Resolution Of The City Commission Of The City of Hollywood, Florida, Authorizing The Appropriate City Officials To Amend The Existing Blanket Purchase Orders Between Bergeron Emergency Services, Inc, And Ceres Environmental Services, Inc And The City of Hollywood From $2,000,000.00 To A Not To Exceed Amount Of $13,000,000.00 For Emergency Response And Recovery Services For Debris Removal As A Result Of Declared Emergency Hurricane Irma; Amending The Fiscal Year 2018 Operating Budget (R-2017-288) As Detailed In The Attached Exhibit 1.

Body

Staff Recommends: Approval of Resolution


Explanation:
The Public Works Department has existing agreements from qualified contractors which establish a pre-need, pre-position contract for Emergency Response and Recovery Services to assist in a variety of disaster related services such as large scale debris removal, separation, staging and disposal; demolition work, construction and demolition debris removal; hazardous waste handling; tree trimming, erection, stump grinding and removal; marine salvage operations; sand removal from roads, streets and right-of-ways; beach sand screening and replacement, and emergency berm construction when needed.
On May 13, 2013, Notices of RFP Availability were mailed and RFP-4361-13-IS was advertised on-line via the City's website and DemandStar in accordance the City's Purchasing Ordinance, Section 38.42(A)(1).
RFP No. 4361-13-IS provided for an initial contract award for a one (1) year period with four (4) additional one (1) year renewal periods under the same prices, terms, and conditions.
In 2013, six (6) Blanket Purchase Orders were established with Arbor Tree & Land, Inc., AshBritt, Inc., Bergeron Emergency Services, Inc., Ceres Environmental Services, Inc., Crowder Gulf Joint Venture, Inc. and DRC Emergency Services, LLC, (the "Contractors") each in the estimated dollar amount of $25,000.00 for the initial one (1) year period to be activated upon the declaration of an emer...