Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Sharp Business Systems And The City Of Hollywood For A Forty-Eight (48) Month Lease Of Multifunctional Copier Equipment Including Average Impression Costs In An Estimated Annual Amount Of $198,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The City Departments, Office's and Divisions require multifunctional copier equipment that includes copy, print, scanning and faxing capabilities at their locations to meet daily operational needs.
The City currently has a fleet of eighty-seven (87) leased copiers throughout the City.
Four (4) vendors were contacted to provide their demonstrations to the City, however, only three (3) vendors responded and staff moved forward with only the three (3) respondents received.
A committee was formed comprising of staff from Information Technology and Procurement Services in order to evaluate a new fleet of copiers.
As a part of the evaluation process, the committee visited Sharp, Toshiba and Konica/Minolta location of business' and was given a demonstration of their equipment, which staff wanted to ensure the type of equipment selected would meet the City's needs.
Staff's criteria for evaluating the all copier manufacturers were based on the following: functionality, maintenance support, flexibility, IT infrastructure, green initiatives, transition plan and pricing.
After visitations were complete, copier suppliers submitted quotes to Procurement Services based on other government contracts and a break-down of their pricing is listed below.
Sharp
Konica/Minolta
Toshiba
Ricoh
Annual amount (48 Month Lease only)
Annual amount (48 Month Lease only)
Annual amount (48 Month Lease only)
Annual amount (48 Month Lease)
$84,964.68
$107,850.12
$101,691.48
N/A
The additional cost will be calculated as the impressions (per co...
Click here for full text