Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Cancel RFP-4534-17-PB; And Further Authorizing The Appropriate City Officials To Negotiate And Execute An Agreement Between The Highest Ranked And The City Of Hollywood For The City's ERP Effort Ending Duplication Gaining Efficiency (E.D.G.E) For A 2018 Fiscal Year Amount Of $3,000,000.00 And For A Total Project One (1) Time Cost In The Amount Not To Exceed $8,000,000.00; And Further Authorizing The Approval Of An Additional $1,000,000.00 To $1,400,000.00 For Projected Maintenance And Support Of The ERP System.
Body
Staff Recommends: The Approval of the Attached Resolution.
Explanation:
The City has determined the need to replace its legacy financial software systems, with a more robust and integrated Enterprise Resource Planning (ERP) solution, utilizing Project E.D.G.E to improve core functions; financials, fixed assets, project and grants, human resources and payroll, the estimated not to exceed a one-time cost of $8,000,000.00 with an additional estimated first year annual cost of $1,000,000.00 to $1,400,000.00 for maintenance and support and projected ongoing escalating cost for future years, furthermore, this cost does not include follow- on ERP efforts for Developmental Services, Parks and Recreation, Public Utilities and Public Works.
A project team consisting of members representing key departments, and a cross functional team representing all City departments was created to develop the specifications required of each module, assist in the development of a comprehensive RFP, participated in and provided feedback from vendor demonstrations, perform reference checks, and offered input on the vendor selection.
RPF-4542-17-PB was prepared by City stakeholders and posted to Bidsync on October 20th, 2017 and closed December 8th, 2017.
Bidsync resulted in One Hundred and Twenty Eight (128) views and Procurement sent Fifty One (51...
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