Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Orders Between Best Garage Doors And The City Of Hollywood, Coast To Coast Garage Doors, LLC And The City Of Hollywood, Door Systems Of South Florida And The City Of Hollywood, And Above All Garage Doors Of South Florida And The City Of Hollywood For The Purchase And Installation, Service And Repair Of Overhead Roll-Up Doors And Grills, And Hydraulic Bi-Fold Doors For A Combined Annual Amount Not To Exceed $61,000.00.
Body
Staff Recommends: Approval Of The Attached Resolution.
Explanation:
The Department of Public Works, the Department of Underground Utilities, and the Fire Rescue and Beach Safety Department require an agreement with a qualified contractor to provide the purchase and installation, service and repair of overhead roll-up doors and grills, and hydraulic bi-fold doors.
The requested parts, services, and accessories were competitively bid through the Southeast Florida Governmental Purchasing Group Cooperative ITB #2016-17/31 with the City of Deerfield Beach as the lead agency, and awarded to Best Garage Doors, Inc., Coast to Coast Garage Door, LLC., Door Systems of South Florida, and Above All Garage Doors of South Florida for an initial three (3) year period with the option to renew for two (2) additional one (1) year periods.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Director of Public Utilities, the Director of Public Works, the Director of Fire Rescue & Beach Safety, and the Director of Procurement & Contract Compliance recommends that the City Commission approve the issuance of the attached blanket purchase orders to Best Garage Doors, Coast to Coast Garage Door LLC, Door Systems of South Florida, and Above All Garage Doors of South Florida for the purchase and installation, service and repair of overhead roll-up doors and grills, and hydraulic bi-fold doors for the City’s Public Utilities Department ($23,000), Public Works Department ($20,000.000), and Fire Rescue & Beach Safety Department ($18,000.00) for an initial period ending on May 31, 2020 with two (2) additional one (1) year renewal options for an estimated annual expenditure of $61,000.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager.
Funding has been provided in the fiscal year 2017 budget in the Department of Public Utilities Account Numbers 42.4012.00772.536.003117 (Contractual Services), 42.4011.00762.536.005224 (Maintenance -- Facilities), and 42.4041.00782.536.005224 (Maintenance -- Facilities), the Department of Public Works Account Number 01.5174.00514.519.004635 (Maintenance -- Buildings), and the Fire Rescue & Beach Safety Department Account Number 01.2151.00000.522.004635 (Maintenance -- Buildings) and funding will be budgeted in subsequent fiscal years.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF HOLLYWOOD, FLORIDA:
Section 1: That it hereby approves and authorizes the issuance, by the appropriate City Officials, of the attached Blanket Purchase Order between Best Garage Doors and the City of Hollywood together with such non material changes as may be subsequently agreed to by the City Manager and approved as to form and legality by the City Attorney.
Section 2: That it hereby approves and authorizes the issuance, by the appropriate City Officials, of the attached Blanket Purchase Order between Coast to Coast Garage Door, LLC and the City of Hollywood together with such non material changes as may be subsequently agreed to by the City Manager and approved as to form and legality by the City Attorney.
Section 3: That it hereby approves and authorizes the issuance, by the appropriate City Officials, of the attached Blanket Purchase Order between Door Systems of South Florida and the City of Hollywood together with such non material changes as may be subsequently agreed to by the City Manager and approved as to form and legality by the City Attorney.
Section 4: That it hereby approves and authorizes the issuance, by the appropriate City Officials, of the attached Blanket Purchase Order between Above All Garage Doors of South Florida and the City of Hollywood together with such non material changes as may be subsequently agreed to by the City Manager and approved as to form and legality by the City Attorney.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Gus Zambrano, ACM, Sustainable Development
George R. Keller, Jr, ACM/Interim Director of Finance & Administration
Sylvia Glazer, Director, Public Works
Paul A. Bassar, Director, Procurement and Contract Compliance