Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between T2 Systems Canada Inc. And The City Of Hollywood For The Purchase, Installation, Maintenance Of Forty-Five (45) Multi Space Pay Stations And Web Hosting Services Plus Accessories, Warranty And Spare Parts In An Estimated Amount Of $475,448.75; And Further Approving An Amendment To The Fiscal Year 2017 Capital Improvement Program, As Set Forth In The Attached Exhibit A.
Body
Staff Recommends: The Approval of the Attached Resolution
Explanation:
The Office of Parking Services requires the purchase, installation and maintenance of forty-five (45) Luke 2 Pay By Plate Multi-space Pay Stations, accessories, spare parts, web hosting services and warranty for the downtown area in Hollywood.
On July 3, 2017, the City Commission passed and adopted Resolution Number R-2017-217, which re-established paid parking in downtown Hollywood.
By the aforementioned resolution adoption, it is now requested that the Office of Parking install forty-five (45) Luke 2 Pay By Plate Multi-space pay stations in the downtown area.
The requested Luke 2 Pay By Plate Multi-space Pay Stations is available through the City of Miami Beach RFP No. 46-10-11, which was competitively bid and awarded to Digital Payment Technologies Corporation (now known as T2 Systems Canada, Inc.
In December 2014 Digital Payment Technologies Corp. was purchased by T2 Systems, Inc. and effective January 1, 2015, Digital Payment Technologies Corp., legally changed their company name and began conducting business as T2 Systems Canada, Inc.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
On June 8, 2016, the City of Miami Beach approved a three (3) year extension of the agreement with T2 Systems from August 11, 2016 through August 10, 2019.
T2 Systems Canada Inc. has agreed to furnish the City with forty-five (45) Luke 2 Pay By Plate Multi-space Pay Stations, accessories, spare parts, maintenance, web hosting services and warranty based upon the City of Miami Beach contract pricing.
Significant benefits in customer convenience, staff training, system maintenance, operational efficiencies and reduced inventory will be realized through the purchase of the Luke 2 Pay By Plate Multi-space Pay Stations
The Director of Development Services and the Director of Procurement and Contract Compliance recommend that the City Commission approve the issuance of the attached blanket purchase order for the purchase and installation of forty-five (45) Luke 2 Pay By Plate Multi-space Pay Stations, maintenance accessories, spare parts, web hosting services and warranty from T2 Systems Canada Inc. in an estimated amount of $475,448.75.
The purchase and installation of the forty-five (45) Luke 2 Pay By Plate Multi-space Pay Stations will cost approximately $360,765.
The forty-five (45) pay stations will include a two (2) year warranty and the cost of the extended warranty option for service years 3, 4 and 5 is a total amount of $54,000.00.
On July 3, 2017 the City Commission adopted R-2017-189 which amended the Capital Improvement Plan and included partial funding for the purchase, installation and warranty of the forty-five (45) Luke 2 Pay By Plate Multi-space Pay Stations and these funds are available in the account number 46.1100.16186.545.006453. It is necessary to amend the approved Fiscal Year 2017 Capital Improvement Program as set forth in Exhibit A to provide the remainder of the funding.
The cost of a one-time purchase of spare parts inventory for the Multi-space Pay Stations is $19,103.75 and the funding for the spare parts inventory is available in account number 46.1150.00224.545.005214.
The web hosting services will include an additional recurring of $32,400.00 annually and the Extend-By-Phone (at pay station) recurring cost of $9,180.00 annually.
The funding for the web hosting services for the pay stations will be budgeted in FY18 in account number 46.1150.00224.545.003498 Other Contractual - Web Hosting and will be requested and available in subsequent years subject to passage and adoption of each subsequent fiscal year budget by the City Commission.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Gus Zambrano, ACM of Sustainable Development
George R. Keller, Jr. ACM/Interim Director, Finance & Administration
Thomas Barnett, Director, Development Services
Paul A. Bassar, Director of Procurement & Contract Compliance