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File #: R-2017-178    Version: 1 Name: 2017 ALLEY RESURFACING AND RECONSTRUCTION PROGRAM
Type: Resolution Status: Passed
File created: 5/30/2017 In control: Engineering Division
On agenda: 6/21/2017 Final action: 6/21/2017
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between Southeastern Engineering Contractors, Inc. And The City Of Hollywood, For 2017 Alley Resurfacing And Reconstruction Program Bid Number En-17-013 At Various Locations In The City Of Hollywood In The Amount Of $1,159,138.40.
Attachments: 1. 1 Resolution 2017 Alley Resurfacing and Reconstruction Program Final(2).pdf, 2. 3 Contract.pdf, 3. 4 Bid Tabulation EN-17-013.pdf, 4. 5 List of Alleys.pdf, 5. 6 Map of Alleys.pdf, 6. 7 Southeastern Engineering Contractors, Inc Proposal.pdf, 7. Term Sheet - Southern Engineering Contractors, Inc. - Alley resurfacing.pdf, 8. BIS 17-197.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between Southeastern Engineering Contractors, Inc. And The City Of Hollywood, For 2017 Alley Resurfacing And Reconstruction Program Bid Number En-17-013 At Various Locations In The City Of Hollywood In The Amount Of $1,159,138.40.

 

 

Body

 

Staff Recommends: Approval of the Attached Resolution.

 

 

Explanation:

In 2013, the City hired Transmap Corporation to perform a Pavement Management Study. A total of 447 miles of pavements (359 miles of streets and 88 miles of alleys) were analyzed. The pavement conditions were evaluated through a block by block survey and a list of recommended pavement maintenance and repair locations based on condition was developed. With the consideration of the locations to be reconstructed under the Public Utilities water and sewer infrastructure program, staff reviewed the segments identified by the study and put together specifications for the 2017 Alley Resurfacing and Reconstruction Program. The 2017 alley program consists of forty (40) alley segments totaling 5.36 miles.

 

The Project was electronically advertised via BidSync in accordance with the City’s Purchasing Ordinance, Section 38.42 (A)(1) on March 2, 2017. A Pre-bid Meeting was held on March 29, 2017. Four (4) bid submittals were received on April 10, 2017. The bid submitted by Stanford Construction Company was determined non-responsive because the bid did not provide for the required bid bond amount of 10% of the total Bid Price, a bid bond of 5% of the total Bid Price was provided. In addition, the bid was not delivered to the City Clerk’s office as required; it was delivered to the Community Development office. As a result, the bid was not publicly opened at the advertised bid opening meeting. The remaining three (3) bids submittals were publically opened as advertised. The tabulation of the bids received is attached.

 

City staff has reviewed all bids submitted and determined the bid submitted by Southeastern Engineering Contractors Inc. to be the lowest responsive and responsible bid, within 10.5% of the engineers estimate and therefore, recommends award of the contract in the amount of $1,159,138.40.

Funding for the 2017 Alley Resurfacing and Reconstruction Program was included in resolution R-2016-291, adopted by the City Commission on October 5, 2016, which continued the appropriation for previously approved Capital Programs from FY16 to FY17. Funding is available in account numbers 34.1400.15484.541.006303 and 34.1415.15304.541.006303.

 

Recommended for inclusion on the agenda by:

Dr. Wazir Ishmael, City Manager

Gus Zambrano, Assistant City Manager / Sustainable Development

Thomas Barnett, AICP, Director, Development Services

Luis Lopez, PE, City Engineer