Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Increase The Attached Blanket Purchase Order (B002419) Between Odyssey Manufacturing Company And The City Of Hollywood For Sodium Hypochlorite From $121,200.00 To An Estimated Annual Expenditure Of $223,200.00.
Body
Staff Recommends: Approval of the Attached Resolution
Explanation:
The Department of Public Utilities requires an agreement for the purchase of Sodium Hypochlorite.
The required sodium hypochlorite has been competitively bid by the Southeast Florida Governmental Cooperative Purchasing Group, with the City of North Miami Beach, Florida as the lead agency.
Bid number 2012-15 was awarded by the City of North Miami Beach City Commission via their Resolution Number R2012-60 on August 10, 2012.
The City of North Miami Beach renewed the contract on June 23, 2015 for an additional one (1) year period.
The City of North Miami Beach renewed the contract on May 23, 2016 for second and final one (1) year renewal period.
The City of Hollywood City Manager approved the first year of the three year initial term on October 18, 2012 via memo File: PR-13-019.
The City Commission approved the second and third year of the initial term via Resolution Number R-2014-020 on February 5, 2014.
The City Manager approved the first one (1) year renewal period on November 26, 2015 via memo File: PR-16-054.
The City Manager approved the second and final one (1) year renewal period on October 20, 2016 via memo File: PR-17-003.
Odyssey Manufacturing Company has supplied the required sodium hypochlorite to the City of Hollywood in a satisfactory manner.
The Department of Public Utilities requires additional quantities because the on-site sodium hypochlorite generation system has been out of service since November of 2016.
The Department of Public Utilities is considering whether or not it is beneficial to the City to repair/replace the system or completely abandon the system.
The amount requested will increase blanket purchase order number B002419 from $121,200.00 annually to $223,200.00 annually.
The Director of Public Utilities and the Director of Procurement & Contract Compliance recommend that the City Commission approve the increase of the attached Blanket Purchase Order to Odyssey Manufacturing Company for an estimated annual expenditure of $223,200.00 for the remainder of the contract term.
Pursuant to Section 38.42(E) (1) of the Purchasing Ordinance of the City of Hollywood, when any goods, supplies, materials or contractual services shall be purchased and the estimated annual amount to be paid therefore by the City shall be more than $50,000.00, the Director shall have the authority to recommend the award of a contract to the Manager for Commission action.
Funding for the attached blanket purchase order has been provided for in the fiscal year 2017 budget in the Department of Public Utilities Chemical Supplies Account Number 42.4011.00000.536.005233 and will be budgeted in subsequent years (subject to the passage and adoption of each subsequent fiscal year’s Operating Budget by the City Commission).
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
George R. Keller, Jr., ACM, Finance & Administration
Gus Zambrano, ACM, Sustainable Development
Steve Joseph, Director, Public Utilities
Paul A. Bassar, Director, Procurement & Contract Compliance