Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Tri-Dim Filter Corporation And The City Of Hollywood For The Supply And Delivery Of GE Osmonics Zyplex, Ro Save, 5 Micron, 40 Doe Cartridge Filter Model RO.ZS 05-40 For An Estimated Annual Expenditure Of $52,116.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Public Utilities requires a vendor to supply the GE Osmonics Zyplex, RO Save, 5 Micron, 40 DOE Cartridge Filter Model RO.Zs 05-40 for the City’s Water Treatment Plant.
On January 24, 2017, Bid Number F-4543-17-RL - Supply and Delivery of GE Osmonics Zyplex, RO Save, 5 Micron, 40 DOE Cartridge Filter Model RO.Zs 05-40 was electronically advertised via BidSync in accordance with the City’s Purchasing Ordinance, Section 38.42 (A).
Bid number F-4543-17-RL was opened at 3:00 P.M. on February 15, 2017, and resulted in responses from four (4) vendors:
Tri-Dim Filter Corporation
Louisa, VA
Waco Filters Corporation
Norristown, PA
Kedyrolo LLC
Miami, FL
Barney Corporation
Hilliard, OH
BidSync successfully electronically invited 2,458 vendors.
On January 25, 2017 Procurement Services sent invitation emails to twenty-one (21) prospective vendors notifying them of the bid.
On February 8, 2017 Procurement Services sent reminder emails to twenty-one (21) prospective vendors.
Barney Corporation submitted a no-bid stating that they were unable to submit a bid at this time.
The bid submitted by Kedyrolo LLC was deemed non-responsive as they did not meet the minimum qualifications, could not meet the delivery requirement or submit the required References Questionnaire.
The bid language requested each bidder provide the estimated annual pricing for the cartridge filters.
The bid results are as follows:
Tri-Dim Filter Corporation
$52,116.00
Waco Filters Corporation
$71,023.20
Tri-Dim Filter Corporation has been determined to be the lowest responsive, responsible bidder.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City.
The Director of Public Utilities and the Director of Procurement & Contract Compliance recommend that the City Commission approve award of the attached Blanket Purchase Order to the lowest responsive, responsible bidder Tri-Dim Filter Corporation.
The term of this agreement shall be for an initial three (3) year period.
The agreement may be renewed for two (2) additional one (1) year periods.
Funding for the attached Blanket Purchase Order has been provided for in the fiscal year 2017 budget in the Department of Public Utilities Account Number 42.4011.00000.536.003117 and will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Dr. Wazir Ishmael, City Manager
George R. Keller, Jr., ACM, Finance & Administration
Gus Zambrano, ACM, Sustainable Development
Steve Joseph, Director, Public Utilities
Paul Bassar, Director & Contract Compliance, Procurement