Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Contract Between Envirowaste Services Group, Inc. And The City Of Hollywood For The Gravity Sewer System Condition Assessment, Renewal, And Replacement Program (A.K.A. Inflow/Infiltration Reduction Program) (Level 2) - Excavated Point Repairs, As Identified In The 2007/2008 Wastewater System Master Plan, In The Amount Of $1,166,705.00 (Project No. 16-7081).
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The 2007/2008 Wastewater System Master Plan identified the need to implement several capital improvement projects related to the continued assessment, renewal and replacement of the major components of the City’s sewer collection system.
The primary goal of the Gravity Sewer System Condition Assessment, Renewal, and Replacement Program is to reduce the amount of inflow and infiltration (I/I) into the Southern Regional Wastewater Treatment Plant; therefore, this program is also known as the Inflow/Infiltration Reduction Program.
This phase of the Inflow/Infiltration Reduction Program will address sanitary sewer basins which have been previously identified for rehabilitation, achieving the greatest benefit to the City in terms of inflow and infiltration reduction, and during this phase the City will also assess other sewer basins that will be evaluated for the first time.
On November 17, 2016, the Department of Public Utilities staff advertised the project soliciting qualified construction services, and on November 28, 2016, a mandatory pre-bid conference was held, attended by six (6) contractors.
On December 15, 2016, one (1) bid proposal was received at the Office of the City Clerk and was publicly opened at the City of Hollywood Southern Regional Wastewater Treatment Plant with the following result:
No. Bidder Base Bid
1. Envirowaste Services Group, Inc. $1,166,705.00
After thoroughly evaluating the bid proposals for compliance with the bid documents Department of Public Utilities staff determined that the lowest bidder, Envirowaste Services Group, Inc., is the lowest responsible and responsive bidder.
Envirowaste Services Group, Inc. has successfully provided similar services to the City of Hollywood at various times since 2012.
The unit prices in the current bid are very similar to the previous bid that was awarded to Envirowaste Services Group, with a few minor differences.
A Notice of Intent to Award related to the project was posted in the City of Hollywood Website and in Demand Star on December 15, 2016 and resulted in no bid protests.
The Department of Public Utilities staff recommends that the City Commission authorize the appropriate City Officials to execute the attached contract between Envirowaste Services Group, Inc. and the City of Hollywood for the implementation of the Gravity Sewer System Condition Assessment, Renewal and Replacement Program (a.k.a. Inflow/Infiltration Reduction Program) (Level 2) - Excavated Point Repairs, together with such nonmaterial changes as may be subsequently agreed to by the City Manager and approved as to form and legality by the City Attorney, in the amount of $1,166,705.00.
Tthe Department of Public Utilities staff recommends an initial term of two (2) years, with three (3) renewal terms of one (1) year each, at the option of the City.
Funding for the Gravity Sewer System Condition Assessment, Renewal and Replacement Program (Level 2) - Excavated Point Repairs was included in the Capital Improvement Program for FY 2017 that was approved by the City Commission via Resolution No. R-2016-285 and is available in account number 42.4000.86873.536.006301.
The estimated implementation time for this phase of the Inflow/Infiltration Reduction Program is 730 days.
Recommended for inclusion on the agenda by:
Dr. Wazir Ishmael, City Manager
Gus Zambrano, Assistant City Manager, Sustainable Development
George R. Keller, Jr., ACM, Finance
Steve Joseph, Director, Public Utilities
Paul Bassar, Director, Procurement and Contract Compliance