Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order, Between Rep Services, Inc. And The City Of Hollywood, For The Purchase And Installation Of Playground Equipment At Henry Graham Park, In An Estimated Amount Of $62,738.52.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Parks, Recreation and Cultural Arts requested the existing playground equipment at Henry Graham Park be replaced.
The requested playground equipment was competitively solicited by the Clay County, FL Board of County Commissioners.
The Clay County, FL Board of County Commissioners RFP Number 13/14-8 was opened on January 7, 2014 and was awarded to the twenty (20) respondents including REP Services, Inc. on February 11, 2014 for a three (3) year initial term with the option to renew for two (2) additional one (1) year periods.
On January 24, 2017 the Clay County, FL Board of County Commissioners approved the first one (1) year renewal period.
REP Services, Inc. has provided similar playground equipment products to the City in a satisfactory manner.
The Director of Parks, Recreation and Cultural Arts and the Director of Procurement & Contract Compliance recommend that the City Commission approve the issuance of a Purchase Order for the purchase and installation of playground equipment at Henry Graham Park to REP Services, Inc. in an estimated annual amount of $62,738.52.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager.
On October 5, 2016 the City Commission adopted R-2016-291 which continued the appropriation for previously approved Capital Projects from FY 16 to FY 17 and included funding for a portion of the Henry Graham project in account numbers 34.3100.88527.572.006301and 34.3114.14362.572.006301.
The balance of funding for the Henry Graham project in the amount of $30,000 will be made available from Park Impact Fee Revenue in account #34.3100.88527.572.006301 upon the adoption and approval by the City Commission of a companion Resolution, which amends the FY 2017 operating and capital budget.
Recommended for inclusion on the agenda by:
Dr. Wazir Ishmael, City Manager
Gus Zambrano, ACM, Sustainable Development
George R. Keller, Jr., ACM, Finance
Chuck Ellis, Director, PRCA
Paul Bassar, Director, Procurement & Contract Compliance