Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Unit Price Contract Between TV Diversified, LLC And The City Of Hollywood For Manhole Repair Services Related To The Gravity Sewer System Condition Assessment, Renewal, And Replacement Program (A.K.A. Inflow/Infiltration Reduction Program), As Identified In The 2007/2008 Wastewater System Master Plan, In The Amount Of $387,750.00 (City Project No. 16-7079).
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The 2007/2008 Wastewater System Master Plan identified the need to implement several capital improvement projects related to the continued assessment, renewal, and replacement of the major components of the City’s sewer collection system.
The primary goal of the Gravity Sewer System Condition Assessment, Renewal, and Replacement Program is to reduce the amount of inflow and infiltration (I/I) into the Southern Regional Wastewater Treatment Plant, and this program is also known as the Inflow/Infiltration Reduction Program.
This phase of the Inflow/Infiltration Reduction Program will address necessary repairs, rehabilitation, and/or replacement of existing sewer manholes located within several sanitary sewer basins which have been previously identified for rehabilitation, and achieving the greatest benefit to the City in terms of inflow and infiltration reduction.
Department of Public Utilities personnel prepared the related technical specifications and contract documents for the project.
On August 23, 2016 the project was advertised for construction services, and on September 20, 2016 two (2) bid proposals were received by the Office of the City Clerk and publicly opened at the Southern Regional Wastewater Treatment Plant with the following results:
No. Bidder Bid Amount
1 Rowland, Inc. $378,250.00
2 TV Diversified, LLC $387,750.00
Department of Public Utilities, Inc. staff rejected the low bidder, Rowland, Inc. bid proposal, because Rowland, Inc. did not comply with the bid specific requirement regarding attendance of the mandatory pre-bid meeting.
The second bidder TV Diversified, LLC was determined to be the lowest responsive and responsible bidder.
A Notice of Intent to Award related to the project was posted in the City of Hollywood web site and in DemandStar on September 20, 2016 to all the bidders.
The posting of the Notice of Intent to Award resulted in no bid protests.
The Administration recommends that the City Commission authorize the appropriate City Officials to execute the attached contract between TV Diversified, LLC and the City of Hollywood in the amount of $387,750.00 for manhole repair services related to the Gravity Sewer System Condition Assessment, Renewal and Replacement (I/I) Program.
The Administration recommends an initial term of twelve (12) months, with three (3) renewal terms of twelve (12) months each, at the option of the City.
Funding for the Gravity Sewer System Condition Assessment, Renewal and Replacement Program (Level 2) was included in the Capital Improvement Program for FY 2017 that was approved by the City Commission via Resolution No. R- 2016-285 and is available in account number 42.4000.86873.536.006301.
The estimated time for completion of construction is 365 calendar days from Notice to Proceed.
Recommended for inclusion on the agenda by:
Dr. Wazir Ishmael, City Manager
Gus Zambrano, Assistant City Manager/Sustainable Development, Office of the City Manager
George R. Keller, Jr. Assistant City Manager/Finance & Administration, Office of the City Manager
Steve Joseph, Director, Public Utilities
Paul Bassar, Contract Compliance Officer, Office of the City Manager