Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Repealing Resolution Number R-2016-091 Which Approved The Issuance Of A Purchase Order For The Purchase Of One (1) 2016 International Terrastar Model 4300 SBA (4X2) With One (1) Altec AT40G Telescoping/Articulating Aerial Device (Bucket Truck) And Authorizing The Appropriate City Officials To Issue The Attached Purchase Order Between Rechtien International Truck, Inc. And The City Of Hollywood For The Purchase Of One (1) 2017 International Durastar Model 4300 SBA (4X2) With One (1) Altec AT40G Telescoping/Articulating Aerial Device (Bucket Truck) In An Amount Not To Exceed $140,158.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
In March 2016 the Fleet Management Division of the Public Works Department requested the purchase of one (1) 2016 International Terrastar Model SFA (4x2) 4300 with a Altec Model AT40G Telescoping/Articulating Aerial Device (Bucket Truck) to be utilized in the Department of Public Works Urban Forestry Division to replace a vehicle that could no longer perform at the required operational levels.
On April 6, 2016 the City Commission approved Resolution Number R-2016-091 for the purchase of one (1) 2016 International Terrastar Model SFA (4x2) 4300 with a Altec Model AT40G Telescoping/Articulating Aerial Device (Bucket Truck) from Rechtien International Truck, Inc. in the amount not to exceed $128,080.00.
In June 2016 Rechtien International Truck, Inc. notified the Fleet Management Division that the Terrastar model was no longer available due to the manufacturers lack of Terrastar engines, which will not be available for purchase again until late 2017 or early 2018.
The unavailability of the requested motor from the manufacturer, General Motors, has made the vendor’s written quote invalid which requires the repealing of award Resolution Number R-2016-091.
The Fleet Management Division of the Public Works Department requested a new written quotation and requires the purchase of one (1) 2017 International Durastar Model SBA (4x2) 4300 with a Altec Model AT40G Telescoping/Articulating Aerial Device (Bucket Truck) to be utilized in the Department of Public Works Urban Forestry Division.
The existing in service vehicle, a 1999 Altec Model TA40 Aerial Bucket Truck, has reached and surpassed its life expectancy due to age and mechanical wear and can no longer perform at its required operational levels and will be designated as surplus.
This bucket truck unit will be utilized by the City’s Public Works crews to perform the removal of brush, tree trimmings and debris in the department’s daily operations, emergencies, vehicular accidents and during natural disasters.
Public Works staff evaluated various available models and after testing determined that the 2017 International Durastar Model SBA (4x2) 4300 with a Altec Model AT40G Telescoping/Articulating Aerial Device (Bucket Truck) will best perform the operational needs and requirements of the Department of Public Works and the Urban Forestry Division.
The Florida Sheriff’s Association competitively bid this vehicle in Bid Number 15-13-0904, Specification #11, for their own use and use by governmental entities within the State.
Rechtien International Truck, Inc. of Riviera Beach, Florida was the lowest responsible bidder for the southern zone of the State of Florida as awarded by the Florida Sheriff’s Association.
The Southern Region’s awarded vendor, Rechtien International Truck, Inc. of Riviera Beach, Florida, was contacted regarding availability of the 2017 International Durastar Model 4300 SBA (4x2) with a Altec Model AT40G Telescoping/Articulating Aerial Device (Bucket Truck) and the vendor advised City staff that they can provide the requested unit as specified and needed by the City.
Rechtien International Truck, Inc. has agreed to provide this vehicle as listed in the Florida Sheriff’s Association Bid Number 15-13-0904 to the City under similar pricing, terms and conditions.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Director of Public Works and the Contract Compliance Officer have recommended that the City Commission repeal Resolution Number R-2016-091 and approve the issuance of a purchase order to Rechtien International Truck, Inc. of Riviera Beach, Florida for the purchase of one (1) 2017 International Durastar Model 4300 SBA (4x2) with a Altec Model AT40G Telescoping/Articulating Aerial Device (Bucket Truck) in the amount of $140,158.00.
Funding for the attached purchase has been provided for in the Department of Public Works FY2016 budget in the Vehicle-Fleet Vehicle Funded Sanitation Account Number 57.5100.14106.590.056452.
Recommended for inclusion on the agenda by:
Dr. Wazir A. Ishmael, City Manager
Gus Zambrano, Assistant City Manager/Sustainable Development, Office of the City Manager
Mel Standley, Assistant City Manager/Public Safety, Office of the City Manager
George R. Keller, Jr. Assistant City Manager/Finance & Administration, Office of the City Manager
Sylvia Glazer, Director, Public Works
Paul Bassar, Contract Compliance Office, Office of the City Manager